Logistics Assistant at Creative Associates International - LEARN to Read Project

Creative Associates International is a fast-growing, social impact company that specializes in the areas of education, economic growth, democratic transitions, and stabilization in post-conflict environments. Based in Chevy Chase, Maryland, this global development organization has a field presence is more than 25 countries and a strong client portfolio of that includes the U.S. Agency for International Development and the State Department.Since its founding in 1977 by four enterprising women, Creative has earned a solid reputation among its clients and is well-regarded by competitors and partners alike. Creative Associates International has been working in Nigeria for more than a decade to support education programs in Nigeria.

We are recruiting to fill the position below:

Job Title: Logistics Assistant

Location: Abuja (FCT)

Program Description

• Funded by the U.S. Agency for International Development and in close partnership with federal partners and select Nigeria States (designated as legacy [Bauchi and Sokoto], launching and technical assistance), the five-year Leveraging Education Assistance Resources in Nigeria (LEARN) project will support sustainable improvements in reading outcomes for first and second grade pupils.
• The goal of LEARN is to strengthen and scale early grade reading (EGR) best practice by ensuring that standards-based, context-appropriate assessment, materials, training, and administrative supports needed to improve literacy skills for P1-2 pupils are embedded within the federal policy, funding, and monitoring frameworks, and state and local authorities have the implementation protocols, capacity, and resources to carry out and sustain standards-based, data-driven EGR reform.
• The project objective is to instill ownership in and build capacity of school-community, local, state, and federal systems to establish a base for adequate, consistent data-driven funding, monitoring and performance that increase the equity, inclusion, and wellbeing necessary to achieve sustained EGR gains.
• LEARN will therefore be building on lessons learned from prior Nigeria reading programs to introduce a flexible, cost- efficient EGR intervention model that can be tailored to state contexts.

Job Summary

• The Logistics Assistant provides day-to-day support on project logistical needs which includes but not limited to the processes of transport of procured goods, ensuring coordinated movement of staff and supporting the Sr. Office Manager with managing vendors.

Primary Responsibilities

• With support from the Sr. Office Manager, assist in coordinating project teams’ travel and activity requirement with vendors, travel agencies, car rental companies, hotels, and other suppliers.
• Support with logistical arrangements for meetings and workshops. This includes but is not limited to preparation of training materials, request for workshop supplies, arrangement of travel and lodging accommodation of participant, as applicable and necessary.
• With support from the Sr. Office Manager, assist with timely processing and payment of all staff travel claims, vendor and supplier payment and other transactions with Finance Unit.
• Arrange airport pick-up and drop off for Local and International staff, STTAs, Consultant, ensuring the traveler has contact details for the driver who will pick them up, and international staff are given a working local phone, pre-loaded with key emergency contact numbers on arrival.
• Support the Sr. Office Manager with managing vehicle movement in Abuja Office by coordinating vehicle movements based on work schedule of the Abuja based team and visiting team members to ensure all transport provisions required are efficient and effectively organized.
• Assist the Sr. Office Manager to manage office vehicles and provide oversight on vehicle logs and maintenance as applicable.
• Assist in monitoring diesel consumption of generator ensure diesel for generator is within buffer stock level.
• Assist in monitoring and reporting generator preventive and maintenance due hours with a view to alert the service company.
• Assist in the maintenance of office supplies and replenishment.
• Support with collation and uploading of vehicle reports (log sheets, waivers, fuel coupons and daily vehicle check list), on SharePoint.
• Support the conduct monthly Asset spot check and report monthly.
• Support with regular stock checks and reconcile discrepancies.
• Assist in optimizing inventory levels to meet demand while minimizing excess.
• Support the Sr. Office Manager with label of assets and update of the assets inventory records.
• Any other duties as may be assigned.

Minimum Required Education & Experience, Skills and Abilities

• High School Diploma is required.
• At least 1.5 years of prior work experience (+1 year of generalized work experience and including at least at least 6 months of specific experience relative to the position required).
• Knowledgeable about USAID Rules and Regulations, previous experience working on USAID-funded projects preferred.
• Knowledge of USG procurement rules and regulations.
• Ability to use and manage tracking systems.
• Excellent communication and interpersonal skills.
• Excellent record keeping and documentation skills.
• Proficiency with MS Office Suite including Excel and Word;
• Advanced knowledge of Spoken and Written English required.
• Strong organizational and multitasking skills.
• Detail-oriented with a focus on accuracy.

Application Closing Date
16th September, 2024.

How to Apply
Interested and qualified candidates should:
Click here to apply online

Note

• Only finalists will be contacted. No phone calls, please.
• Creative Associates International Inc. is an Equal Opportunity/Affirmative Action Employer (gender/race/disability/veteran) and provides equal opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law.
• Please view Affirmative Action/Equal Employment Opportunity Posters provided by OFCCP here.