Executive Assistant at Emel Hospitals Limited

Emel Hospital Limited is a multi-specialists’ hospital, situated at 21 Road, Z Close in Festac Town, Amuwo Odofin Local Government Lagos, Nigeria. Emel Hospital is a purpose-built 44 bed hospital situated on a piece of land specially approved for its purpose by the Federal Housing Authority. Emel Hospital was established in 1988 by Dr. Olufemi Mobolaji-Lawal, a consultant paediatrician. Dr. Mobolaji-Lawal trained as a doctor at the University College Hospital, Ibadan and as a paediatrician in the United Kingdom. Prior to setting Emel Hospital, he worked for some time as consultant paediatrician at Ikeja General Hospital (now Lagos State University Teaching Hospital), Lagos. He is the board chairman and his wife, Dr. (Mrs) Margaret Mobolaji-Lawal is a non-executive director.

We are recruiting to fill the position below:

Job Title: Executive Assistant

Location: Festac, Lagos
Employment Type: Full-time
Reports To: Director of Strategy & Innovation (DSI)

Job Summary

• The Executive Assistant to the Director of Strategy & Innovation will provide high-level administrative support to the DSI and other Directors, facilitating smooth operations and strategic initiatives within the hospital.
• The role requires exceptional organizational skills, attention to detail, and the ability to manage multiple tasks and projects effectively.

Key Responsibilities
Administrative Support:

• Manage and maintain the DSI’s calendar, scheduling meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, reports, presentations, and other documents as needed.
• Screen and prioritize incoming communications, including emails, calls, and requests.

Meeting and Event Coordination:

• Organize and coordinate meetings, conferences, and special events, including logistics and materials preparation.
• Take and distribute minutes for meetings and follow up on action items.

Project Management:

• Assist in the planning and execution of strategic initiatives and projects led by the DSI.
• Track project progress, deadlines, and deliverables, ensuring timely completion of tasks.

Research and Analysis:

• Conduct research and gather information to support strategic planning and decision-making processes.
• Prepare reports and presentations with relevant data and insights.

Stakeholder Engagement:

• Serve as a liaison between the DSI and internal/external stakeholders, including senior management, staff, and external partners.
• Handle confidential and sensitive information with discretion and professionalism.

Miscellaneous:

• Any other tasks as may be assigned by the directors.

Job Qualifications

• Bachelor’s Degree with minimum of second class upper in any field.
• 1 year or more of experience as an executive assistant is preffered
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Strong organizational and time-management skills with the ability to prioritize tasks effectively.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Strong problem-solving skills and attention to detail.
• Flexibility and adaptability to work in a dynamic and fast-paced environment.

Application Closing Date
9th September, 2024.

How to Apply
Interested and qualified candidates should send their Application and Resume to: [email protected] using the job title as the subject of the mail.