Administrative Support Officer at MBIS International

MBIS International, a reputable Nursery and Primary school, is recruiting suitably qualified candidates to fill the position below:

Job Title:  Administrative Support Officer

Location: Ibadan, Oyo
Employment Type: Full-time

Job Summary

• We require an exceptional Adminstrative Support Officerto serve as the first point of contact for visitors, pupils and parents to our school.
• The goal is to set the tone for our visitor’s experience and to maintain an organised and professional front office.

Key Requirements

• A Degree in English Language / Business Administration / Management gained from a reputable Institution
• Candidates must reside in Ibadan and live within commutable distance to Jericho, Ibadan
• Minimum of 5 years demonstrable post qualification experience in a similar role in a school or other corporate organisations is essential
• Must have strong verbal and written communication skills to interact with pupils, parents, staff and visitors in a clear and professional manner
• Must have excellent customer service skills to provide a welcoming and helpful experience for all individuals coming to our school
• Must be professionally presented, self-confident and smartly dressed at all times
• Must be able to ensure smooth communication both internally and externally
• Must have excellent interpersonal skills and ability to work within professional boundaries and relate well with visitors, parents, pupils, staff and management
• Ability to remain calm and effectively manage and respond to difficult people or situations
• Ability to identify and analyse problems and use own initiative to produce acceptable solution
• Ability to maintain confidentiality and professionalism when dealing with pupil records and other private matters.
• Detail-oriented to help accurately maintain records, handle paperwork and ensure that all necessary information is recorded correctly
• Must be able to plan and organise work in a fast-paced environment where exceptional level of service is required to be maintained, whilst managing multiple tasks, handling interruptions and prioritising effectively to meet deadlines
• Be open to change and be adaptable to unexpected situations to meet evolving needs
• Must be able to deal with in-person/telephone/online enquiries in an efficient, knowledgeable and courteous manner; ensuring accurate information is passed to relevant parties similarly.
• Proficient in Microsoft Office Suite (Word, Excel and PowerPoint) for excellent delivery of your duties
• Facilitating communication between academic staff, school and parents
• Schedulingappointments, conduct facility tours and process new registrations etc.
• Handling school marketing,creating content such as images, videos, graphics for the school’s social media channel etc
• Understanding of school calendar management and abilityto monitor this with little or no supervision
• Scheduling and coordinating of academic activities
• Planning and executingacademic events, programs and meetings.

Application Closing Date
5th September, 2024.

How to Apply
Interested and qualified candidates should send an up to date photograph of theirself plus a CV and Cover Letter to: [email protected] using the job title as the subject of the mail.

Note

• The Cover Letter should be detailing how you meet the above criteria and why we should hire you.
• If you do not hear from us within two weeks of your application, know that you have not been successful on this occasion.