Executive Assistant at Phillips Outsourcing Limited

Phillips Outsourcing Limited has been in existence for over 16 years. We have a vast experience in the outsourcing business as we currently manage resources for major clients in all sectors of the Nigerian economy. In addition, our prolific manpower cuts across the 36 states in Nigeria. After successfully gaining ground in all the 36 states of the federation, we are gradually spreading our tentacles to other African Nations. We are currently registered to also do business in Ghana. Our framework is developed to fully support the businesses of our clients, ensuring continuous improvement of the outsourced services. This ultimately thrusts our clients to achieve their business objectives.

We are recruiting to fill the position below:

Job Title: Executive Assistant

Location: Victoria Island, Lagos 
Employment Type: Full-time
Industry: Insurance

Responsibilities

• Prioritize all incoming mail and ensure necessary actions are taken
• Provide an effective interface for internal and external guests of the MD/CEO
• Organize briefing materials and logistics for workshop, presentations and bids
• Respond to internal and external enquiries and process from start to resolution
• Develop and maintain records and information systems in accordance with office policy and procedures
• Assist in organizing and maintaining systems for the storage and retrieval of information
• Assisting the MD/CEO in Financial Planning & Analysis and Reporting
• Assisting the MD/CEO in tracking the key business parameters of the business.
• Preparation and review of Profitability Reports and Variance analysis with estimates and projections.
• Assist the MD/CEO in generating and analyzing Business & Financial information, coordinating with various departments.
• Interaction and relationship building with Industry Consultants to ensure quick information availability.
• Provide background information, meeting summaries and/or supporting documents in preparation for scheduled appointments, meeting, and Preparation of presentations & reports for the MD/CEO as required.
• Interactions with external agencies, consultants on behalf of the MD/CEO as delegated. Schedule all internal and external appointments, conferences and speaking engagements and other commitments Handle changes or cancellations as deemed necessary and/or appropriate and speaking engagements
• Maintain and track detailed priority list of projects and engagements
• Maintain the MD/CEOs appointment schedule by planning and scheduling meetings, conferences and teleconferences
• Plan domestic and International travel and Logistics (including visas) for the MD/CEO or as requested by the MD/CEO.

Requirements

• A degree or Higher National Diploma in Business Administration or relevant course from a reputable higher institution Relevant Experience
• A minimum of four (4) years’ work experience with at least 2 years as an Executive Assistant to a member of senior or executive management
• Ability to speak French would be an added advantage.

Application Closing Date
10th October, 2024.

Method of Application
Interested and qualified candidates should send their CV to: [email protected] using the job title as the subject of the mail.