Lafarge Africa Plc is a member of the LafargeHolcim Group – the biggest building and concrete solutions company in the world. It is a publicly quoted company on the Nigerian Stock Exchange (NSE) and serves Nigeria with a wide range of building and construction solutions designed to meet housing and construction needs from small projects like individual home buildings to major construction and infrastructure projects.
We are recruiting to fill the position below:
Job Title: Team Assistant Finance & IT
Requisition ID: 8153 Location: Ikoyi, Lagos
About the Job
The Finance Team Assistant provides support to the function by performing a wide variety of responsible, complex, administrative, secretarial, analytical and research duties for the team all of which require resourcefulness, ingenuity and innovation. In this role, organizational skills are vital.
Due to the volume of work that will be ongoing at any one time, the Finance Team Assistant will need to able to juggle a multitude of priorities and work to tight deadlines, specifically as the role will be supporting several team members with differing remits and agendas.
He/she will also support the CFO by effectively and confidentially managing their schedule.
The role holder will work closely with other colleagues from multiple departments/functions to ensure cross-organizational coherence and effectiveness.
What You'll be Doing
Provide strategic support to the CFO in the execution of his duties
Preparing Board/Group presentations following guidelines of the CFO
Follow up/report on actions to be performed by the team
Undertaking research as required
Ensure execution of projects
Acting as point of contact for Executives, employees, Banks etc.
Process financial or business forms, duly following internal processes
Check, monitor and/or correct business or financial records and prepare/assist in the preparation of financial or admin reports
Email and diary management for the CFO to ensure optimal use of time and resources.
Manage moderately complex projects related to function such as performance improvement, process improvement, implementation of controls, KPI reporting, tracking tool etc and ensures their execution.
Assists in the preparation of briefings, presentations, correspondence, Board papers, Region/Group presentations, RFA etc.
Recommends, develops options and evaluates methods, policies, procedures and systems to assure internal control and compliance.
Completes projects and special assignments by establishing objectives, determining priorities, managing time, gaining co-operation of others, monitoring progress and problem solving.
Arranges meetings with various stakeholders related to Finance by developing itineraries and agendas; takes minutes; schedules travel; arranges lodging and meeting accommodation.
Establishes strong communication channels with relevant stakeholders at Group level and banks/Audits and Investors.
Analyses financial data, prepares executive summaries and précises reports
Provides administrative support to the functional leadership team including organizing meetings, producing any associated materials and creating presentations, making travel and venue arrangements and liaising with key internal and external contacts.
Tracking and monitoring spend against budget by performing reconciliation as required
Ensure a seamless and efficient processing of all Finance Department payment:
Process all supplier and prompt payments for the department
Follow- up with purchasing department to ensure the PO process is speedily executed
Follow-up with Finance department to ensure payments have been made to suppliers
Process all incoming and out-going mails, file and retrieve corporate documents and reports as well as handling enquiries and requests as appropriate
Project coordinator/facilitator on all Group and Internal Audit Activities.
This list of responsibilities is not exhaustive and the job holder may be required to perform duties outside of this as operationally required
Who you'll be working with
Key interfaces, stakeholders and relationships:
The incumbent interacts regularly with all cadres of staff.
He/she also interacts regularly with the external public including suppliers and other external stakeholders.
What we are looking for
Critical Knowledge:
Manages on a daily basis the respect of the Finance department budget
Has a “go-between” role for the Finance Leadership team and all personnel of the finance function and the other function to facilitate cross-functional communication
Critical Experience:
3 - 5 years’ office administration and co-ordination experience.
Demonstrable experience of managing a variety of activities in a changing environment whilst achieving deadlines with attention to detail and quality
Functional Competencies:
Good written and oral communication skills
Strong computer skills especially Excel, Word, PowerPoint and email applications
Ability to prioritize with excellent time management skills
Good attention to detail
Able to manage confidential information
Other Requirements:
A Bachelor's Degree
Good interpersonal skills;
Integrity
Strong team player;
Adaptable
Tact and tolerant
Ability to work well under pressure and adhere to set deadlines