Shepherd Hill Security Limited is an international security company providing comprehensive and tailored protection and logistics services for clients across all sectors. We are a subsidiary of Shepherd Hill Group; servicing the security and protection needs of businesses and individuals. We pride ourselves in building a reputation that substantially outstrips our competitors with a vision to position the brand (Shepherd Hill Security) as the most prominent name in the industry.
We are recruiting to fill the position below:
Job Title: Admin. and Facility Co-ordinator
Location: Lagos
Employment Type: Full-time
Job Summary
He/she will be responsible for the provision of an efficient and safe working environment for employees and their activities by using best business practices to manage resources, services and processes to meet the needs of the company.
Moreso, the job-holder will oversee the day to day operations in the offices and all other operational sites.
Job Responsibilities
Manage all aspects of the office’s space / infrastructure planning (moves, adds, and changes to workstations) and provide answers, resources, and solutions as requested.
Inspect and monitor use of company facilities & assets in all our locations /region.
Maintain office efficiency by maintaining appearance of common areas, organizing procedures, handling correspondence and overseeing supplies and equipment.
Oversee the day-to-day activities of the office and keeping management informed of performance with routine and requested reporting.
Provide direct administrative supports as needed, including scheduling appointments, meetings, and events, booking travel, mailing and shipping packages.
Oversee and maintain office equipment for uninterrupted function, identify and fulfill office supply needs and maintain and manage vendors.
Supervise the fleet management function (pool car drivers) to ensure that adequate transportation is provided for staff and for daily operations.
Plan and review requests for vehicle maintenance and prepare vehicle maintenance schedule.
Carry out vendor selection, manage data base/relationships with utility service providers for prompt provision of services
Update facilities policy, procedures, processes and monitor adherence to all.
Review and negotiate contract agreements for purchase requisitions in line with unit’s budget
Develop and implement department’s annual budget while employing cost control methods
Solicit and gather quotes, conduct analysis and comparison of quotes and process vendors’ invoices/bills for payment.
Maintains records of inventory level, check periodically to determine needs and initiate actions to replenish stocks.
Review & update processes and procedures for purchasing, storing and distributing consumables, stationery, utilities and physical assets
Ensure finalization of all facility projects within timeline, budget & quality targets
Manage refurbishment, renovations, building project and replenish office consumables
Manage all auxiliary services such as cleaning, waste disposal, fumigation, generator maintenance, diesel, fuel and other utilities
Manage all company’s assets, facilities and guest house/ residential apartments and entire facility across Nigeria
Overseas operations, maintenance and repairs of building/structures, electricity fittings, and sewage systems/water supply and supervision of internal technical maintenance
Participate in planning, development, and construction of new facilities, major capital renovations, and complex facilities upgrade and repair projects
Inspect buildings’ structures to determine the need for repairs or renovations
Review utilities consumption and strive tominimize costs
Supervise all staff facilities staff (custodians, technicians, cleaners etc.) and external contractors
Control activities like parking space allocation, waste disposal, buildingsecurity, etc.
Allocate office space according to needs
Handle insurance plans and service contracts
Job Requirements
Candidates should possess a BSC / BA in Facility Management, Engineering, Business Administration or relevant field
A minimum of 5 years’ experience in administration / facility function
Relevant professional qualification (eg CFM) or an MBA or MSc. in Facility Management will be added advantage.
Salary
Not Specified.
Application Closing Date
30th September, 2024.
How to Apply
Interested and qualified candidates should send their CV to: [email protected]using the job title as the subject of the email.