FIN / HR Assistant at Medecins Sans Frontieres, Holland

Médecins Sans Frontières is an international, independent, medical humanitarian organisation that delivers emergency aid to people affected by armed conflict, epidemics, healthcare exclusion and natural disasters. MSF offers assistance to people based only on need and irrespective of race, religion, gender or political affiliation.

We are recruiting to fill the position below:

Job Title: FIN / HR Assistant

Location: Bauchi
Employment Type: Contract

Responsibilities

• Execute administrative tasks and do follow up of project accountancy, according to administration manag-er’s indications and MSF procedures, in order to ensure legal compliance and keep a strict control over monetary resources.
• Execute administrative and legal related tasks, under supervision of the Administrator Manager, checking payroll calculations and updating personal files in order to ensure accuracy, compliance and on time payments.
• Implement cash management procedures in order to ensure the highest control and security and ensure cash availability.
• Prepare employment contracts in conformity with legal requirements including specific amendments, when necessary, in order to ensure local labour and fiscal law compliance.
• Enter data into the HR database and personal files and keep them up to date in order to facilitate HR processes management.
• Update Social security Tax office employee files in order to meet legal requirements and duties.
• Draw up monthly pay slips for all staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll.
• Draw up the final pay slip and employment certificate at the end of a contract in order to meet legal requirements while defending MSF ’s interests.
• Follow up all expiring rental contract dates and inform the Administration Manager in order to leave enough time to arrange a renewal or look for some other alternative.
• Assist the administration manager in the prevision of monthly treasury and planning in order to ensure the coverage of daily needs, advances on salaries, payroll, etc.
• Process the payment to suppliers and keep strict on all documentation involved, informing the administration manager of any sort of disparity.
• Carry out all accounting tasks and activities in order to ensure strict control of all expenditures and the reliability of statements and documentation.
• Make all administrative information available to the staff (posting, meetings, etc.)
• Classify and prepare all accounting pieces as requested by the Administration Manager.
• File the accounting documents and enter the accounting pieces in the accounting software, with the support from the Administration Manager and/or the Accounting Manager (ACMA).

MSF Section/Context-Specific Accountabilities:

• Ensure weekly submission of Daily Worker Payment.
• Timely Procession of MOH payment.
• Ensure All Roasters are verified before Month End.
• Assist the Admin Manager with Follow up for All Service Contracts.

Requirements
Education:

• Desirable finance, business, or administration-related diploma.

Experience:  

• Essential previous working experience of at least two years in relevant jobs.
• Desirable experience in MSF or other NGOs in developing countries.

Languages:   

• English and Local Language.

Knowledge:

• Essential computer literacy (word, excel, internet).

Competencies:

• Results
• Teamwork
• Flexibility
• Commitment
• Stress Management

Application Closing Date
21st September, 2024.

How to Apply
Interested and qualified candidates should send their CV to: [email protected] using "FIN/HR ASSISTANT - BAUCHI" as the subject of the mail.
and
Click here to complete the form

Note

• Applications must be in English and include a Complete CV, Cover Letter, updated contact details and ID, and contact information of the previous employer/s for reference.
• Only shortlisted candidates will be contacted.
• The above two steps must be completed.