Call for Tender: Supply of Ready to Eat Food at Medecins Sans Frontieres France (MSFF)

Médecins Sans Frontieres (MSF) is an International non-governmental humanitarian medical organisation offering assistance to populations in need, without discrimination based on ethnic, religious or creed or political affiliation in contexts of epidemic, endemic, natural disaster and conflict. These entire situations request adapted medical and logistic resources. That’s why, according to our volume of purchase, we want to identify reliable supplier/ restaurant who
share our vision for mutually beneficial long-term cooperation.

We are making a Call for Tender to:

Title: Supply Ready to Eat Food

No.: RFQ Aug /2024 / NG116 / Patient food Tender
Location: Jahun, Jigawa
Target Market: Jahun, Duste (Jigawa at large) and Kano

Details

• The objective of this call for Tender is to identify a supplier/ restaurant for the daily preparation and delivery of meals to our patients.
• If you are interested in this cooperation, please follow the guide below for consultation and submission of offers.

Explanation of the Need

• Currently, MSF France is running a maternal IPD (In patient department) in Jahun General Hospital
• To ensure good continuity of care, MSF is providing meals to patients and their caretakers every day. For that reason, MSF is looking for a supplier/ restaurant who can prepare and serve food at the hospital twice a day

Note: MSF has a kitchen at the hospital premises so the food will be prepared and served within the hospital premises.

• In the kitchen there is 24-hour electricity, two big cooking stoves, two big cooking pots and two 50kg empty gas cylinders. The successful supplier/restaurant will have to provide all the other missing equipment needed for successful implementation of the contract.

Meal time:
Timely delivery is a very important criteria for MSF and supplier will put everything in place to fulfill this. To avoid contamination, food will be packed in disposal containers and always served hot.

• Lunch served between 12:00pm and 1:00 PM
• Dinner between 5:30pm and 6:00 PM.

MSF will confirm order quantities to the supplier at the time defined below:

• Between 8 and 9am the same day for lunch
• At 2 PM the same day for dinner
• The provider will respect the menus as defined in appendix 5. If the provider cannot supply some of the ingredients, they will specify an alternative.
• Orders served will be confirmed by both MSF and the supplier at the point of serving food in the hospital.

Preliminary stage:

• As part of the tender process and prequalification exercise, MSF will conduct a visit of the prospective supplier’s current food preparation and storage area. During this visit we will control:
  • Hygiene (waste management, hygiene rules, protective clothing for preparators, drinking water...)
  • Space management (dedicated space for kitchen)
  • Pest control
  • Food preservation (fridge, generator...)
• The supplier will provide MSF with a bi-weekly invoice and MSF will pay by transfer.

Application Closing Date
21st August, 2024 (5pm).

How to Apply
Interested and qualified candidates should send their Offers in a sealed envelope to the attention of the Supply Manager at:
MSF France Office,
Jahun General Hospital,
Jigawa, Nigeria.
Or
Offers can be sent by email to: [email protected] using the Title as the subject of the mail.

Click here for more information (Docx.)

Note

• Your offer should be in paper format, completed, stamped and should include the below documents:
  • MSF Charter (signed)
  • MSF Supplier code of conduct (signed)
  • Questionnaire (completed and signed)
  • Menus (completed and signed)
  • Copy of Corporate Ownership/Registration Certificate/Licence and TIN Certificate
  • Recommendation from other clients if any.
• MSF will only consider completed offers in the process.
• MSF shall award a service contract to one most suitable bidder as per the information provided.
• MSF France will organise a control visit to the bidders’ premises and reserves the right to consult with other clients in order to select the best supplier.
• MSF France will initiate negotiations with 3 shortlisted suppliers after delivery of the offers and will award contract to one supplier at the end of this process.
• This RFQ shall not be considered in any way as an offer of agreement with your company.
• MSF France reserves the right to stop the process at any time during the RFQ process.
• All direct or indirect costs to the vendors linked to the response to this RFQ and in subsequent negotiations will be borne by the bidder.
• Should you have any question, do not hesitate to contact us via: Email on: [email protected] or Telephone on: +234 906 944 8819 | +234 901 033 2632 .