Supply Chain Manager at an Indigenous Non-Profit and Non-Governmental Organization

We are an indigenous non-profit and non-governmental organization with Head Office in Abuja and field offices in several locations across Nigeria. We are in the business of saving lives, making life more meaningful and productive for all Nigerians and especially for people living with; and affected by HIV. It is an organization built on strong core values, we believe strongly in commitment, innovation, inspiring leadership, and partnerships.

We are recruiting innovative, creative, and self-motivated talents with outstanding skills and proven track records to fill the position below:

Job Title: Supply Chain Manager

Job code: MSS01
Location: Abuja
Grant Duration: Subject to availability of funds and exceptional grant performance

Description

• The ideal candidate should be a reliable individual who is committed, audacious, accountable, and passionate with strong core values to work with our highly experienced team at our Head and state offices as a Supply Chain Manager
• A reliable executor who is flexible and can hit the ground running in aiding the organization achieve its goals as it aligns with saving lives, making life more meaningful and productive for all Nigerians and especially for the most vulnerable.

Job Summary

• The Supply Chain Manager will provide leadership support in procurement and health commodities supply chain management, from market research and supplier identification to logistics and post-procurement support, warehousing, distribution, utilization and reporting.
• Under the supervision of the Director of Management Support Unit, the incumbent will provide procurement and logistics functions for organizational expenditure with external suppliers responsible for the provision of professional expertise and will be at the forefront regarding the implementation and development of procurement strategies.

Essential Duties and Responsibilities

• Prepare logistics and support plans, deployment of timelines and budget requirements for current and planned programs.
• Develop in-house capacity among program management, medical services, laboratory services and M&E staff in all aspects of supply chain management including forecasting, and contract management of partners and implementing agencies involved in the supply chain management of health commodities.
• Advise senior management on the most cost-efficient organization of health commodities (i.e., medicines, laboratory reagents and other medical supplies and consumables) procurement and distribution and ensure accountability of processes.
• Provide capacity building to regional offices on systems and monitoring for health commodities supply and utilization in Nigeria.
• Ensure that all documentation relating to procurement and supply chain for commodities in the organization, suppliers, implementing partners and regulatory bodies are complete and compliant.
• Provide technical assistance to all tiers of government in Nigeria to strengthening national systems for procurement and supply chain management of health commodities.
• Provide commercial advice on, and authorization of, contracts, purchase commitments and expenditure made in the organization.
• Develop and manage the procurement department including setting targets and monitoring performance.
• Develop and deliver a procurement strategy across the organization to deliver the target benefits and financial savings including approving purchase category strategy and savings plans
• Engage support and agreement for the strategy from key stakeholders so that implementation and compliance are optimal; promote the effective management of suppliers to sustain value throughout the life of the contract
• Provide specialist advice, guidance and service on leading practice procurement to all departments; lead the organization in identification, assessment and management of potential risks associate with differing sourcing strategies;
• Provide insight through the analysis of spend, supply markets and savings; maximize the use of the project funds by identifying best practice and leveraging the spend within and outside the organization including monitoring available framework agreements available to non-profit agencies
• Ensure all goods and services purchased comply with corporate social sustainability policies and donor requirements
• Define and manage key supplier relationships to deliver breakthrough performance in cost, service and quality, including technical input to negotiations on strategically significant contracts and negotiation and management of third party service providers
• Develop and agree annual departmental cost savings targets for the annual budget process and annual procurement plans with directors and departmental heads.
• Develop a savings reporting mechanism with Finance Director which is understood and accepted by the user departments.
• Produce regular reports on performance and provide comprehensive management information and in-depth analysis when requested including spend analysis, savings secured and potential savings - for forecast and budgets.

Qualifications and Requirements

• Post-graduate Degree in a relevant discipline and five years of experience working on international projects
• Minimum three years professional experience of supporting international procurement and distribution of health commodities such as medicines, laboratory reagents, hospital and laboratory equipment and personal protective equipment.
• Ability to work with others and to develop and maintain compatibility among project staff, subcontractors and recipients of assistance.
• Significant international work experience in large scale HIV/AIDS, TB or Malaria program. Health commodity logistics, and/or supply chain strengthening essential.
• Excellent written, oral and interpersonal communication skills, with ability to work as a team member.
• A good technical appreciation of the range of procurement categories
• Excellent analytical skills
• Excellent interpersonal skills
• Strong influencing skills at senior levels to influence acceptance of a new way of working
• Project Management skills
• Excellent team management and people skills are essential.
• Ability to negotiate at the highest levels with suppliers
• Good IT skills to include wide experience of word documents, Excel spreadsheets (including pivot tables and charts) and PowerPoint
• Excellent organizational skills
• Experience of working with a fragmented user base in multiple locations.
• Strong leadership in a complex environment with a high level of uncertainty around predicted or future demand.

Application Closing Date
19th August, 2024.