Personal Assistant to the Managing Director at Ultraviolet Microfinance Bank

At Ultraviolet Microfinance Bank, we offer a comprehensive suite of tools and features that cater to every aspect of your lending business, from origination to repayment. Small businesses, cooperative societies and leading players in the financial services have trusted our digital products to help configure customizable loan products and term, manage risk and compliance with ease, provide a seamless borrower experience and scale lending operations efficiently. We have fused all these capabilities together to be a brand that helps you streamline your lending process, reduce complexity, and increase productivity. Our goal is to empower you to focus on what matters most - growing your business and serving your customers.

We are recruiting to fill the position below:

Job Title: Personal Assistant to the Managing Director

Location: Abuja (FCT)
Employment Type: Full-time

Job Summary 

• The Personal Assistant (PA) to the Managing Director (MD) provides high-level administrative support and ensures the efficient operation of the MD’s office.
• This role involves managing the MD's schedule, handling correspondence, coordinating meetings, and serving as a liaison between the MD and internal and external stakeholders.

Key Responsibilities
Administrative Support:

• Manage the MD’s calendar, schedule appointments, and coordinate meetings and conferences.
• Handle all correspondence, including emails, phone calls, and written communications on behalf of the MD.
• Prepare and edit reports, presentations, and other documents as required.

Meeting Coordination:

• Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.
• Ensure all necessary materials and information are available for meetings.
• Liaise with internal and external stakeholders to ensure effective communication and coordination.

Travel and Logistics:

• Arrange travel itineraries, accommodation, and transportation for the MD.
• Prepare travel expense reports and manage reimbursement processes.
• Ensure all travel arrangements are seamless and cost-effective.

Communication and Liaison:

• Serve as the primary point of contact for internal and external stakeholders on matters related to the MD.
• Build and maintain strong relationships with key stakeholders to facilitate communication and collaboration.
• Handle confidential and sensitive information with discretion and professionalism.

Office Management:

• Ensure the MD's office operates efficiently, maintaining an organized and professional environment.
• Manage office supplies and equipment, ensuring they are well-stocked and in good condition.
• Assist in the preparation and organization of corporate events and functions.

Project Assistance:

• Assist the MD in managing and executing special projects and initiatives.
• Conduct research and gather information to support decision-making processes.
• Track project timelines and deliverables, ensuring deadlines are met.

Qualifications

• Bachelor’s Degree in Business Administration, Management, or a related field.
• Minimum of 3-5 years of experience as a Personal Assistant or Executive Assistant, preferably in the banking or financial services industry.
• Strong organizational and time management skills, with the ability to prioritize tasks effectively.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and handle multiple tasks simultaneously.
• High level of discretion and confidentiality.

Key Competencies:

• Organizational skills
• Communication skills
• Attention to detail
• Problem-solving skills
• Professionalism and discretion
• Flexibility and adaptability

Application Closing Date
7th August, 2024.

Method of Application
Interested and qualified candidates should send their CV to: [email protected] using the job title as the subject of the mail.