Administrative Executive at BookieLavida Beauty Consult

BookieLavida Beauty Consult is a premier firm dedicated to corporate beauty and fostering excellence in the African beauty industry through strategic business solutions. Specializing in brand positioning, product launches, market entry strategies, trend analysis, and research, BookieLavida Beauty Consult drives success for beauty brands across the continent. The firm is renowned for its impactful projects aimed at empowering women and youth, including initiatives like Boss Babe Basics, Catch ‘Em Young, and Grit and Grace, which focus on skill development and business acumen.

We are recruiting to fill the position below:

Job Title: Administrative Executive

Location: Wuse II, Abuja (FCT)
Employment Type: Full-time

Job Description

• An Administrative Executive plays a crucial role in ensuring the smooth operation of the organization by providing administrative support to various departments and team members.
• At BookieLavida Beauty Consult, the administrative assistant’s roles and responsibilities would include:

Responsibilities
Office Management:

• Office Supplies Management: Monitor and manage office supplies inventory, ensuring that necessary items are ordered and stocked.

Administrative Support:

• Documentation: Prepare, organize, and maintain documents, files, and records, both physical and digital.
• Scheduling: Manage calendars and appointments for executives and team members, coordinating meetings, conferences, and travel arrangements.
• Correspondence: Handle incoming and outgoing communications, including emails, phone calls, and mail.
• Data Entry: Enter and update information in databases and spreadsheets accurately.

Meeting and Event Coordination:

• Meeting Preparation:Arrange and prepare materials for meetings, including agendas, presentations, and reports.
• Event Planning: Assist in planning and organizing company events, such as training sessions, workshops, and corporate events.
• Minutes and Follow-ups: Take minutes during meetings and ensure follow-up on action items.

Financial Administration:

• Invoicing and Billing: Assist with the preparation and processing of invoices, purchase orders, and expense reports.
• Budget Tracking: Help track departmental budgets and expenditures, providing updates to the finance team.

Communication and Liaison:

• Internal Communication: Facilitate effective communication within the organization, ensuring information is disseminated appropriately.
• External Liaison: Act as a liaison between the company and external stakeholders, such as vendors, clients, and service providers.

Project Assistance:

• Project Coordination: Assist in coordinating and managing small projects, ensuring timelines and deliverables are met.
• Research: Conduct research and compile information as needed for projects and reports.

HR Support:

• Onboarding: Assist with the onboarding process for new employees, including preparing welcome materials and organizing orientation sessions.
• Employee Records: Maintain and update employee records and assist with HR-related documentation.

Compliance and Policy Adherence:

• Policy Implementation:Ensure compliance with company policies and procedures, assisting with their implementation and adherence.
• Confidentiality: Handle sensitive information with the utmost confidentiality and discretion.

Miscellaneous Tasks:

• Ad hoc Duties: Perform additional administrative tasks and special projects as required by management and team members.

Requirements

• Candidates should possess B.Sc Degrees with 3+ years relevant work experience.
• Preferably females.

Salary
N100,000 Monthly.

Application Closing Date
15th August, 2024.

How to Apply
Interested and qualified candidates should send their Applications to: [email protected] using the Job Title as the subject of the mail.