Administrative Assistant at Spectrum Books Limited

Spectrum Books Limited - We are Spectrum Books, you must have read our books. We are the conduit for ensuring millions of people have access to knowledge, which broadens horizons and increases opportunities for building a better life. We have painstakingly published quality books for over four decades having recognized the correlations between reading, knowledge acquisition, personal empowerment, and economic and societal development. We are Spectrum Books Limited! SBL is driven by excellence, and is passionate about transforming lives.

We are recruiting to fill the position below:

Job Title: Administrative Assistant

Location: Ibadan, Oyo
Employment Type: Full-time
Department: Administrative
Direct Reports: Administrative Manager
Direct Subordinates: Front Desk Officer, Cleaners, Gardeners, Security Personnel
Interface: Admin Manager, Front Desk Officer, Drivers, Maintenance and Security staff

Job Summary

• A successful Administrative Assistant will act as the point of contact for all employees, providing administrative support to the Admin Manager.
• He / She is responsible for ensuring the smooth day to day administrative operations and the conduciveness of the Company’s environment as a whole.

Principal Duties and Responsibilities

• Assist Admin Manager to implement existing corporate compliance policies and other admin functions as required.
• Facilities management, ensuring functional office settings
• Fleet Management
• Ensuring all company assets are functioning, well maintained and well kept
• Ensure hygienic work environment
• Distribute and file correspondence accordingly (e.g. letters, emails and packages)
• Schedule in-house and external events
• To create, update and maintain records for all assets including vehicles, AC’s, furniture etc.
• Monitoring and maintaining office equipment, inventory supplies; orders replacement supplies as needed
• Perform all duties with a business mindset.
• Any other tasks as assigned by the Admin Manager

Key Performance Indicators

• Optimal functioning of office space
• Optimal functioning and proper record of all Company Assets.
• Highly organized, efficient, and process-oriented
• Organized and Clean Inner and Outer office premise
• Expense Budget preparations and adaptation
• Revenue Growth by Cost reductions. Vendor Management
• Easy retrieval. Documentation.
• Highly organized, efficient, and process-oriented
• All Govt., Statutory documentation relating to assets valid.

Salary
N85,000 Monthly.

Application Closing Date
1st August, 2024.

How to Apply
Interested and qualified candidates should send their Applications and CV to: [email protected] using the Job Title as the subject of the mail.