Save the Children is the leading independent organization for children in need, with programs in over 120 countries. We save children’s lives. We fight for their rights. We help them fulfil their potential. Save the Children is working in Nigeria because one in five children in Nigeria dies before their fifth birthday. About 40% of children miss out on school and have to work to survive while nearly 2 million children have lost one or both parents to an AIDS-related disease.
We are recruiting to fill the position below:
Job Title: Human Resource and Administrative Officer
Location: Kaduna
Schedule: Full-time
Responsibilities
The role holder will be responsible for the provision and management of effective HR and administrative services in the Kaduna office.
The Human Resource and Administration Officer will contribute to ensuring that Save the Children’s commitment to improving quality and accountability in humanitarian work is upheld, through reference to Save the Children Quality Standards and endeavours to implement effective administration systems.
Key Areas of Accountability
Recruitment:
Receive applications from prospective candidates and maintain an applicant database
Develop a standard induction pack and maintain an induction schedule for new staff
Participate in panels as well as in the shortlisting and interviewing as well as negotiating offers for prospective staff
Manage the volunteer selection process in compliance with the Volunteer Management System guidelines
Participate in the planning and facilitation of Global Inductions for new hires within Save the Children in Nigeria on a monthly basis.
Representation:
Assist HR Manager in developing and maintaining contacts with other key INGO players to undertake a regular review of their terms and conditions of their salary structures
Assist with the analysis of HR needs of a programme and look for sustainable solutions. Provide a generalist HR service to managers across a full range of HR issues
Human Resource Management:
Assist the Human Resource Manager in the development of annual needs for development/training through the formal performance review process
Keep detailed records of contract statuses, amendments, and renewals
Create and update personnel files- hard copy and electronic copy on SharePoint for all staff as well as the staff database
Provide support to supervisors to arrange training opportunities for staff
Preparation of consultancy contracts for national and international consultants
Maintain and update an accessible database of Volunteers.
Administration and Office Management:
Management of Office facilities and travel for the Country operations
Ensure the Kaduna office is adequately equipped with sufficient levels of supplies (consumables, stationery, equipment) etc, is fully functioning and fit for purpose to enable all staff to operate with maximum efficiency
Oversee the maintenance of the office premises/residences, furniture, fittings and all equipment in a fully functioning state
Pro-actively identify potential problems affecting staff, proposing solutions and working to put them in place
Develop, manage, and oversee effective relationships with service providers suppliers, landlords, etc, ensuring transparency and value for money
Manage and supervise the Administrative and Office Assistants
Liaise with the Programme Operations (field and Abuja) to ensure that shared office support functions run smoothly, and resources are used efficiently and effectively
Ensure compliance with Save the Children Quality Standards, Global Policies and Guidelines
Travel, Logistics & Events:
Oversee the management for all travel, business visas, and accommodation for visitors, consultants, and staff on official Save the Children business. Ensure that travel is on schedule and cost effective and that visits to Country Programmes occur with a minimum of disruption and downtime
Ensure that meetings and conferences are effectively managed ensuring value for money and transparency in all the processes
Qualifications
University degree in Human Resources Management, Business Administration, or equivalent in a relevant field
Experience / Skills:
A minimum of 5 years of experience in a Human Resources role in a corporate or INGO environment
Proven ability to provide high-level support to management teams
Ability to plan and organise a substantial workload that includes complex, diverse tasks and responsibilities
Experience in managing and developing teams
Experience in setting up and maintaining management information systems and office systems
Experience in effective budget development and management
Experience in negotiating offers and ensuring value for money
Excellent communication skills in order to deal tactfully and sensitively with a wide range of people
Excellent organisational skills and a track record of consistently prioritising and delivering on time
A high level of computer literacy
Good judgement, initiative and problem-solving ability
Commitment to Save the Children’s mission and values.