Save the Children is the leading independent organization for children in need, with programs in over 120 countries. We save children’s lives. We fight for their rights. We help them fulfil their potential. Save the Children is working in Nigeria because one in five children in Nigeria dies before their fifth birthday. About 40% of children miss out on school and have to work to survive while nearly 2 million children have lost one or both parents to an AIDS-related disease.
We are recruiting to fill the position below:
Job Title: Human Resource Officer
Location: Abuja
Schedule: Contract (2 years)
Reports to: Human Resources Manager
Staff directly reporting to this post: N/A
Responsibilities
The Human Resources Officer provides support and assistance for the development and management of Human Resources functions, for the development and maintenance of policies & procedures and for the promotion of SCI Policies.
He/ She will also be responsible for the provision and management of effective HR services in the Abuja CO office and will contribute to ensuring that Save the Children’s commitment to improving quality and accountability is upheld, through reference to SCI’s Quality Standards through the effective use of HR systems.
Key areas of Accountability
HR Operations:
Assist with the collation of CO and Field office recruitment documents for CD sign off.
Partner with the HR Manager to roll out all key people processes (performance management, compensation, benefits, development programs, etc).
Support the unit’s meetings, and other HR events
Support the field offices in coordinating HR key activities
Process payments for HR-related expenses and keep records accessible for audit checks
Recruitment:
Active involvement in recruitment by posting ads and managing the hiring process
Receive applications from prospective candidates and maintain an applicant database
Participate in panels as well as in the short listing and interviewing as well as negotiating offers for prospective staff
Contract Management:
Draft employment contracts for new hires and existing employees.
Update and amend contracts as necessary, including contract renewals and extension
Maintain a secure and organized system for storing and managing employee contract records.
Ensure confidentiality and security of all employee contract information.
Keep detailed records of contract statuses, amendments, and renewals.
Generate reports and analyze data related to employee contracts
Preparation of consultancy contracts for national and international consultants as well as keeping an updated and accessible database of consultants in line with acceptable SCI procedures.
Record Management:
Create and update personnel files- hard copy and electronic copy on SharePoint for all staff as well as the staff database
Maintain database for consultants, volunteers, seconded and service providers
Maintain leave-tracking and performance review schedule
Provide oversight support to the state offices to ensure compliance of HR policies in relation to record management and documentation
Employee Relations:
Support in employee onboarding and orientation to ensure smooth integration into the company.
Participate in the planning and facilitation of Global Inductions for new hires within Save the Children in Nigeria on a monthly basis.
Provide a generalist HR service to managers across a full range of HR issues
Support to ensure that all changes to SC payroll is prepared/updated punctually and that these changes are checked and signed off by HRM before being presented to the Country Director
Support the wider HR team in providing training to staff on HR policies and procedures.
Staff Health, Wellness and Safety:
Registration of staff with Health Management Organisations (HMO)
Maintain records of all incident reports
Provide relevant information necessary for the management of the combined accident and employee compensation and group life insurance cover for staff
Support with implementation of monthly wellness initiatives for staff
Safeguarding:
Under the supervision of the CO HR Manager disseminate, implement and monitor all SCI Safeguarding policies implementation across Nigeria CO
Ensure vetting process for new hires is strengthened
Qualifications
University degree in Human Resources Management, Business Administration, Law or equivalent in relevant field
Experience / Skills:
A minimum of 5 years of experience in a Human Resources role in a corporate or INGO environment
Proven ability to provide high level support to management teams
Ability to plan and organise a substantial workload that including complex, diverse tasks and responsibilities
Experience of managing and developing teams
Experience of setting up and maintaining management information systems and office systems
Experience of effective budget development and management
Experience of negotiating offers and ensuring value for money
Excellent communication skills in order to deal tactfully and sensitively with a wide range of people
Excellent organisational skills and a track record of consistently prioritising delivering on time
A high level of computer literacy
Good judgement, initiative and problem solving ability
Commitment to Save the Children’s mission and values