Request for Quotation (RFQ) for the Supply and Delivery of Office Stationaries at John Snow Incorporated (JSI)

John Snow Incorporated (JSI) is a public health care and health systems consultants and researchers driven by a passion to improve health services and health outcomes for all.

Applications are invited for:

Title: Request for Quotation for the Supply and Delivery of Office Stationaries

RFQ Number: JSI-2024-07- PROJECT(OFFICE STATIONARIES)
Location: JSI R&T Inst.Inc, Utako - Abuja
Vendor’s Expected Delivery Date: On or before 30th of every month of July, August & and September 2024
JSI-Payment Terms: Within 30 days of delivery and presentation of completed, signed invoice and delivery note.

Details

Background

• We are more than 3,500 public health care and health systems professionals driven by a passion to improve health services and outcomes for all. Our goal is to ensure all individuals can live their best and healthiest life, regardless of age or circumstances.
• For 45 years, JSI has been at the forefront of global public health. We collaborate with government agencies, the private sector, and local nonprofit and civil society organizations to identify and implement solutions to public health and health care challenges.  These partnerships improve the quality, accessibility, and equity of health systems and lead to better health outcomes.
• We work within communities to ground our approach in a deep understanding of those who will benefit. While we promote using best practices and sharing solutions, we tailor strategies to each situation and seek creative options to meet clients’ needs.

Scope of Work

• Supply and delivery of office stationaries: 410 Toner ( black & colour),131A Toner (Black & color) 04A Toner, 26 Toner, A4 Paper, Maskin Tape, Pen, Stapler, Binding Clips, Sticky Gum, Colour Paper Clips, Stick Note, Calculator, Jacket File, Brown Envelop, Note Pad, Permanent Marker, Remote Battery, Printing Code, Rubber Band, White board marker, Push Pin, Flip chart Paper & Signage.

Quantity and Frequency:

• Estimated monthly consumption: 50
• Delivery frequency: monthly

Technical Specifications:

• All Office Stationaries must meet JSI's quality standards.
• General Requirement: All Office Stationaries supplied to JSI must have a minimum shelf life of 6 months from the date of delivery.
• Packaging:Office Stationaries must be packaged in a manner that ensures quality and extends shelf life. Packaging should be airtight and resistant to moisture.
• Labeling: Each package of stationaries should be clearly labeled with the following information:
  • Date of manufacture
  • Best before date (which should be at least the minimum shelf-life requirement from the date of delivery)
• Compliance: Suppliers must ensure that all office stationery supplied comply with these shelf-life requirements. Failure to comply may result in rejection of the delivery.
• Testing and Verification: JSI reserves the right to conduct random sampling and testing of office stationaries to verify compliance with the shelf-life requirements. Suppliers may be required to provide documentation or samples for testing upon request.
• Notification of Changes: Suppliers must notify JSI of any changes to the shelf life of the supplied office stationaries due to formulation changes, packaging changes, or other factors that may affect shelf life.
• Non-Compliance: Non-compliance with the shelf-life requirements may result in penalties, including but not limited to rejection of the delivery, termination of the contract, or imposition of fines.
• Packaging should be suitable for office use and storage.

Pricing:

• Quoted prices should be inclusive of all taxes and delivery charges.
• Specify payment terms.

Evaluation Criteria:

• Price competitiveness
• Compliance with technical specifications
• Delivery Schedule

Eligibility of Bidders:
All bidders must show their eligibility to participate in this procurement by providing copies of the following documents.

• Evidence of past performance
• Delivery period
• After-sales support
• Company Profile of not more than 20 pages; with a verifiable business address, valid email with telephone numbers and point of contact for the organization
• Price Quote
• CAC
• Tax Identification Number (TIN)
• List of Reputable Corporate vendors you have worked with in the past and still working with.
• Existence of Business Premises

Payment Terms

• Please state your payment terms while quoting. However, JSI's preferred term is full payment after receipt of goods and services, when all invoices have been received and certification of products.
• Payment shall be made after submission of vendor invoice and acceptance / certification of items by JSI.
• We look forward to receiving your quotation.

Application Closing Date
16th July, 2024.

Method of Application
Interested and qualified bidders should send their Proposals to: [email protected] using the job title as the subject of the mail.

Note

• This is not a contract. It is for information purposes only.
• Indicate Product Origin (Country of Manufacture)