Danish Refugee Council (DRC) is a Danish international non-governmental organisation, which promotes and supports durable solutions to the problems faced by refugees and internally displaced people all over the world. DRC is present in more than 30 conflict territories around the world assisting displaced people with shelter, food, income-generating activities, and a wide range of other assistance. It is of utmost importance for DRC to work in compliance with the DRC Accountability and Quality Management system and national legislations. Smooth, reliable and effective operational systems are preconditions for DRC to maintain its position as a trustworthy and reliable partner for our donors and an accountable organisation towards our beneficiaries.
We are recruiting to fill the position below:
Job Title: Human Resources and Administration Assistant
Location: Sokoto
Employment Type: 6 Months with possibility of extension
Overall Purpose of the Role
This role has an area focus and ensures compliance to DRC procedures and guidelines within the area.
The role contributes to the development of area strategies, which are translated into action plans and day-to-day tasks.
The role provides support and/or technical guidance to base operations.
Duties and Responsibilities
Human Resources:
Assist in ensuring staff compliance with human resources polices, as per DRC’s Operations Handbook and local HR Handbook.
Assist in communicating with interview candidates and scheduling for tests and interviews.
Ensure new staff receive an appropriate orientation and induction.
Support staff development activities including promoting the DRC Learning Catalogue.
Assist HR Team Leader on effective performance management and administer the collation of performance management documentation
Support the HR Team Leader in drafting Casual Labor Contracts e.g., programme staff/location. (approved by Base Manager)
Ensure to add new staff details and location on the Nigeria Staff Contact list upon request from HR Dept. Team leader
Support clearance and debriefing is carried out for exiting staff.
Ensure that DRC staff have Identification cards (ID) with the period of validity in accordance with the employment contract.
Administration:
Making requisition, receiving and releasing office stationery, beverages and cleaning materials
Submitting weekly/monthly report on use of office material.
Distribute information about open vacancies to all staff and announce on local notice board in a timely manner.
Updating Guest Accommodation space and sharing
Responsible to coordinate all the Guest House request with logistics and ensure the guest houses are fully equipped.
Takes lead to review Guest House assessments
Payment of office and guest house bills Administration
Monthly meeting and bi-weekly inspection of Guest House and sending report to HR Team Leader
Collaborate with HR Admin Officer in organizing Seminars, trainings, meetings and other events at location.
Coordinate accommodation in Guest House and/or hotel upon approval
Assist in follow up / guiding on enquiries from delegates.
Prepare casual worker payments monthly
Distribute monthly airtime credit and update monthly reconciliations on utilization.
Assist HR Team leader in developing procurement plan and to forecast procurement needs that suit admin needs.
Raise Purchase requisitions on request from the HR team leader.
Under delegation from HR Team Leader, coordinate with supply chain to facilitate procurement of supplies and services
Ensure adequate stock of critical supplies at all times.