Executive Assistant at Harvesters International Christian Centre

Harvesters International Christian Centre is a church based organization whose mission is to change lives and raise leaders.

We are recruiting to fill the position below:

Job Title: Executive Assistant

Location: Lagos
Employment Type: Full-time

Job Details
Administration Support and Coordination:

• Manage the Campus Pastor’s calendar for appointments, meetings, and travel. 
• Provide administrative support to the Campus Pastor (including correspondence, reports, files, etc.) 
• Coordinate and organize daily office activities and operations and direct the workflow within the Senior Pastor’s office, as appropriate to minimize the demands on the Campus Pastor. 
• Provide support to the Campus Pastor in the work of assigned committees of the Church Council. 
• Provide support to the Campus Pastor in preparation of worship materials for weekly services and special events. 
• Provide hospitality support, and arrange meals, accommodations, and logistics for meetings, events, guests, and programs hosted by the Campus Pastor. 
• Maintain the daily and long-term schedule of activities for the Pastor’s office, including calendar, travel schedule, accommodations and conferences, and provide back-up materials, special arrangements and transportation related to these activities.
• Attend Church meetings and take minutes as required.
• Help increase the Campus Pastor’s productivity by 20% by taking on assignments and projects.

Monitoring:

• Monitor and reconcile expenses directly related to the Pastor’s budget. Process invoices, expense reports, and other documents for payment. 
• Responsible for credit card: ensure transactions comply with the policies and reconcile monthly statements. 
• Monitor the activities of the Pastor’s reporting staff, including deadlines, leave, travel and 
• Ensure consistent customer service delivery in a collaborative and solutions-based capacity to all levels of staff and volunteers. follow up on tasks, and review to ensure completeness within the stipulated time frame

Office Communication:

• Writes clear, concise correspondence.
• Proofreads all material for errors, omission, and consistency.
• Adept at tactfully delivering difficult messages.

Teamwork and Collaboration:

• Networks across the organization.
• Willing to teach team members processes or how to use technologies.
• Applies emotional intelligence by facilitating situations for a positive outcome.

Project Administration and Coordination:

• Maintain the overall work plan and project plans, tracking key tasks, critical paths, and budgets.
• Assist with preparing assessment documentation, and receiving and processing proposals and reports for the Church as required.
• Takes initiative for new and special projects, as requested
• Completes projects by following up on results and collating reports from relevant church leaders, workers, and other volunteers

Reporting/Analytics:

• Check through reports for accuracy, and completeness and highlight areas of focus and trends analysis
• Prepares reports by collecting and analyzing information
• Reports directly to the Senior Pastor.

General Services:

• Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
• Maintain office supplies inventory and ensure availability of tools required for the Senior Pastor’s office 
• Oversee the activities of the Secretary and implement office management initiatives that promote an effective working environment guest management, appointments, etc
• Perform any other duty that may be assigned from time to time by the Senior Pastor.

Application Closing Date
Not Specifed.

How to Apply
Interested and qualified candidates should send their Applications to: [email protected] using the Job Title as the subject of the mail.