Admin Officer at Rand Merchant Bank (RMB)

Rand Merchant Bank (RMB), a division of FirstRand Bank Limited, is a leading African corporate and investment bank and part of one of the largest financial services groups in Africa. We offer our clients innovative, value-added advisory, funding, trading, corporate banking and principal investing solutions.

We are recruiting to fill the position below:

Job Title: Admin Officer

Job Requisition ID: R15865
Location: Lagos
Job type: Full time

Job Description

• The administrative unit is responsible for supporting the administrative functions of the Bank.
• This position  is responsible for smooth daily operations, managing administrative tasks, as well provide support to business units and staff as needed.
• The Bank Administration Officer plays a key role in operational support duties to ensure the efficient running of the bank's day-to-day facility management and janitorial service management.

Responsibilities
The successful candidate will be responsible for:

• Develop and implement maintenance programs, schedules, and procedures to ensure the proper  functioning and upkeep of the facility including mechanical, electrical, and general infrastructure.
• Planning and coordinating all installations and refurbishments   
• Respond and clear queries/enquiries in a timely manner.
• Conduct regular inspections to identify maintenance, safety hazards, and required repairs.
• Deliver excellent service against agreed service standards, delivery standards, and minimal error rates as appropriate.   
• Coordinate and supervise maintenance staff, contractors, and vendors to ensure work is completed efficiently and in compliance with the policy of the bank.   
• Develop and implement space management strategies to optimize the utilization of the facility.   
• Implement and promote sustainable practices within the facility including energy efficiency, waste reduction, recycling, and green initiatives.     
• Collaborate with different business units to ensure smooth workflow and address operational issues effectively.   
• Coordinate with Business Technology and other support areas to resolve operational and technical issues. 
• Monitor and analyze inventory levels to ensure optimal levels are maintained while minimizing excess and obsolete inventory. 
• Manage day-to-day fleet operations, including vehicle assignment, scheduling, fueling, and maintenance to ensure availability and reliability of vehicles for the bank’s operations. 
• Implement and maintain the organization’s health and safety policies and procedures, ensuring compliance. 
• Co-ordinate and implement effective emergency procedures in the bank including fire drills, evacuation procedures, raising awareness and accounting for all staff at muster points.

Compliance:

• Awareness and understanding of the regulatory framework in which the Group operates, and the bregulatory requirements and expectations relevant to the role.
• Proactively manage risks and establish/monitor controls to improve the overall state of the risk management and operating framework.   
• Ensure compliance with health and safety regulations and standards to maintain a safe and secure working environment. 

Reporting:

• Prepare and distribute internal reports as needed to support the decision-making process.   

Governance:

• Undertake periodic self-assessments on key controls to assess the proper functioning and adequacy of existing controls. 
• Highlight significant issues/errors to the Head of Operations.
• Regulatory compliance refers to compliance with all regulatory agencies, including but not limited to the CBN, FIRS, and South African Reserve Bank (“SARB”). 

Qualifications and Experience

• Minimum of three years’ experience in an Administration role, preferably in a financial institution.
• Experience in occupational health and safety will be an added advantage.  

Technical Skills: 

• Proficient in MS Office   
• Organizational and project management skills   
• Knowledge of CBN banking regulations (including foreign exchange regulations), SEC regulations, and any other regulations about banks and financial services companies   
• Knowledge of the workings of the banking operations including customer service, document control and compliance   
• A good understanding of typical merchant banking transactions, especially fixed-income and foreign exchange trading, trade finance, structured lending, and corporate finance

General:  

• Good judgment and decision-making skills   
• High levels of numeracy and literacy are essential.    
• Strong interpersonal skills, and    
• Listening, analysis, and debating skills   
• Attention to detail with strong problem-solving skills.   
• A high level of pragmatism tempered with the strength to stand firm where necessary. Able to deal with criticism.   

Human Relations Profile: 

• Strong character & integrity paramount.   
• High degree of self-confidence; pleasant personality; well-presented   
• Well organized / good time management skills / disciplined/ detail orientated.   
• Self-starter able to work with minimal supervision.   
• Team oriented.   
• Flexible when necessary    
• Ability to work under pressure.
• A strong communicator who is deadline and solutions driven.    
• Strong work ethic and ability to operate in a fast-changing environment (building a business).    
• Able to work as part of a highly innovative and competitive team, meeting demanding deadlines.
• A high degree of professionalism and business acumen. 

Application Closing Date
26th June, 2024.

How to Apply
Interested and qualified candidates should:
Click here to apply online