HR Recruitment and Consulting Company - Our client, Petit Debut a key player is recruiting to fill the position below to manage Office operations:
Job Title: Office Operations / HR Officer
Location: Lagos
Employment Type: Full-time
Job Description
Responsible for the management of the day-to-day operations of the Office as well as HR personnel & administrative matters guided by the implemented HR procedures and policies.
Responsibilities
Office Management:
Oversee daily office operations
Manage office budget; responsible for all office requisitions and purchases
Keep accurate records of all office expenditure
Organize and manage office events, meetings, and other activities
Ensure the office environment is well organized and efficient, all facilities and equipment are in good working order
Taking minutes of relevant Office meetings
HR Support:
Providing first line of advice and assistance to employees and line managers across the Organisation
Manage the HMO relationship
Provide support for all HR activities
Record Maintenance:
Maintain current HR files and databases
Update and maintain employee benefits, employment status, and similar records
Maintain records related to grievances, performance reviews, and disciplinary actions
Perform file audits to ensure that all required employee documentation is collected and maintained
Prepare monthly attendance reports
Complete termination paperwork and assist with exist interviews
HR Administration:
Maintain and update personnel files
Accurate filing of all employee files and forms
Send onboarding forms to new employees
Review accuracy of information filled on onboarding forms
Maintain HR records and employee database by updating all changes
Prepare letters for HR department
Recruitment/New Hire Process:
Post job adverts on official website and other job sites such as LinkedIn, Indeed, etc.
Provide support in setting up and coordinating interviews
Ensure background and reference checks are completed
Organize resumes and job applications to Hiring Managers for shortlisting
Ensure background and reference checks are completed
Preparing new employee files
Support new employees (setting up a designated log-in, workstation, email address, etc.)
Support employee onboarding process
Serve as a point of reference for all new employee questions
Absence Management:
Maintain and update all absence records including sickness and other types of absence
Maintain and update annual leave records
Person Specification
Behavioral:
An organised and assertive individual who is proactive, creative, and resourceful.
An outstanding team player and self-starter, able to work on own initiative with minimum supervision.
Great at staying calm and diplomatic under intense pressure.
Able to manage own time and prioritise work to ensure deadlines are met and targets achieved, and take personal responsibility for own work and actions.
Able to work within a secure and confidential environment, maintain confidentiality and demonstrate tact and diplomacy at all times.
Clear verbal communicator with excellent telephone manner.
Able to work accurately with excellent attention to detail at all times.
Able to develop excellent working relationships both internally and externally.
Excellent organisational skills.
Demonstrates strong interpersonal skills and a professional manner.
Able to cope well when under pressure from competing priorities, unpredictable requests and interruptions.
Qualifications
Minimum 5 years’ experience in Human Resources
Bachelor’s degree or equivalent qualification
Experienced Microsoft Office Suite User
Competent Internet, email and Google applications user.
CIPM Membership is an added advantage
Application Closing Date
1st July, 2024.
How to Apply
Interested and qualified candidates should send their CV to: [email protected] using the job title as the subject of the mail.