Partnership and Collaboration Officer at Jami Al Hakeem Foundation

Jami Al Hakeem Foundation is a Nonprofit, Non-Governmental Organization, registered with the Corporate Affairs Commission (CAC) in 2008. The foundation since its inception has extensive experience in coordinating programme interventions across communities and various target audience including youths, women, and girls.

The organization has vast experience in coordination, management and administration of development programmes that bring together a range of stakeholders, including State and non-State actors. Jami Al Hakeem Foundation is operational in 4 states- Borno, Adamawa, Yobe, and Gombe States

We are recruiting to fill the position below:

Job Title: Partnership and Collaboration Officer

Location: Yola North, Adamawa
Employment Type: Contract

Responsibilities
The performance of the Partnership and Collaboration Officer will be measured using the following:

• Track the number of grants secured within a specific period.
• Calculate the percentage of successfully acquired grants out of the total applications submitted,
• Measure the total monetary value of grants secured during a designated timeframe.
• Assess J-HF’s ability to secure grants from various sources, including government agencies, foundations, and corporate partners.
• Quantify the Officer’s success in initiating new partnerships aligned with J-HF’s goals.
• Measure the ability to maintain and strengthen relationships with current partners.
• Evaluate the overall quality of grant proposals in terms of sustainability,
• clarity, alignment with organizational goals, and adherence to donor guidelines.
• Assess the accuracy of proposed budgets compared to actual expenditures.
• Evaluate the Officer’s ability to optimize resources within the proposed budget.
• Evaluate how promptly the Officer submits required reports to funding partners.
• Assess the effectiveness of impact reports in showcasing the outcomes and success of funded projects.
• Monitor attendance and participation in relevant conferences, workshops, and networking events.
• Track the number of new contacts made at events and the subsequent development of these connections.
• Manage sub grantees of J-HF and provide technical support to J-HF’s partners

Functions / Day to day Activities
The day-to-day activity of the Partnership and Collaboration Officer for J-HF Foundation are as follows:
Relationship Building:

• Cultivate and maintain relationships with potential funding partners, including donors, foundations, and corporations and sub-grantees.
• Network within the philanthropic community to identify new funding prospects.
• Attend events and conferences to establish connections and promote the organization’s work.
• Promote J-HF’s initiatives to potential partners with similar interest as J-HF Foundation

Grants Management:

• Oversee the entire grant lifecycle, from application to reporting.
• Ensure compliance with grant requirements and deadlines.
• Work closely with finance and program teams to track budget allocations and expenditures related to grants

Partnership Development:

• Identify and initiate partnerships with other organizations, NGOs, and businesses that align with J-HF’s mission and vision.
• Negotiate terms of partnership agreements and Memoranda of Understanding (MOUs).
• Collaborate with internal teams to ensure effective implementation of partnership activities.
• Work with the Program manager and Executive Director to gain and advocate for more partnerships.

Proposal Budgeting:

• Collaborate with finance teams to develop accurate and realistic budgets for grant proposals.
• Ensure that proposed budgets align with the organization’s financial policies and guidelines.
• Manage partner’s budget and track spending of partners to ensure it is according to the Budget approved.

Monitoring & Evaluation:

• Support gathering feedback from recipients for monitoring, evaluation, and learning purposes.
• Conduct necessary data collection and provide required information and data to the monitoring and evaluation department in the required format.
• When necessary, perform site visits to monitor Performance.
• When needed conduct financial and programmatic audits during implementation

Communication and Advocacy:

• Develop communication materials highlighting the impact of grants and partnerships for the J HF Foundation.
• Advocate for J-HF’s work through various channels, including social media, conferences, and publications.
• Compliance and Risk Management:
• Stay informed about changes in regulations and compliance requirements related to grants.
• Identify and mitigate potential risks associated with grants and partnerships

Database Management:

• Maintain an updated database of funding opportunities, partners, and relevant contacts.
• Track and report on the success rate of grant applications and partnership development efforts.
• Capacity Building:
• Provide training and support to internal teams on best practices for grant management and partnership development.
• Keep abreast of industry trends and share knowledge within the organization Any other task assigned by the management

Requirements

• Prior experience with internationally funded projects is highly desirable.
• Demonstrated experience reviewing and negotiating budgets, reviewing financial reports, preparing for and monitoring audits, and file management.
• Proficiency in using Microsoft Office software, MS Word, Excel, PowerPoint, Outlook, etc. is required
• Ability to work under pressure and efficiently handle multiple tasks. PSEA and Safeguarding certificate
• Ability to work under own initiative or as a part of a team.
• Experience working in a conflict environment is a plus.
• Fluency in oral and written English is required.
• Fluency in Hausa and one of the languages spoken in North-East Nigeria is preferable.

Application Closing Date
28th June, 2024.

Method of Application
Interested and qualified candidates should submit their Applications (Letter of motivation and CV in a single file) to: [email protected] using the Job title as the subject of the e-mail.

Application Process

• All applicants must send a cover letter and an updated CV (no longer than four pages) in English.
• CV and Cover Letter indicating and explaining the suitability to the position applied.
• Provide contact details (name, position, email address and tel. no.) of 3 professional non-related references, whereas 1 must be for the latest employer. Please do not attach any written recommendations.
• Applications should be addressed to: Human Resource Officer.
• Only motivated applications that address the stipulated duties and meet the required qualifications, sent together with a CV, will be considered. CV-only applications will not be considered. Please note: The position title and location must be written in the subject line of the e-mail otherwise not considered.
• J-HF considers all applicants on the basis of merit without regard to race, sex, color, religion, sexual orientation, age, marital status, or disability.

Note

• Only shortlisted candidates will be contacted.
• Short-listed candidates will be responsible for their logistic and accommodation during interview.
• Due to the large numbers of expected applicants, J-HF will only inform shortlisted candidates for written test and oral interview.
• For general information about J-HF, please consult: www.jamialhakeemfoundation.org
• Women are strongly encouraged to apply.