Solidarites International (SI) is an international humanitarian NGO which, for more than 40 years, has been providing assistance to populations affected by armed conflicts and natural disasters by meeting their vital needs for food, water and shelter. Particularly involved in the fight against diseases linked to unsafe water, the first cause of death in the world, SI's interventions provide expertise in the field of access to drinking water, sanitation and hygiene promotion, but also in the essential area of food security and livelihoods. Present in around twenty countries, SI's teams - 2000 people in total made up of expatriates, national staff, permanent staff at headquarters, and a few volunteers - work with professionalism and commitment while respecting cultures.
Solidarites International (SI) is determined to prevent and fight all type of abuse – all act of exploitation, abuse and/or sexual harassment (SEAH) against members of beneficiary communities or collaborators, fraud, corruption, violation of persons and/or property, funding of activities harmful to human rights - that could be perpetrated in the frame of its interventions. SI implements a zero-tolerance policy regarding acts of SEAH. Solidarités International is an equitable employer committed to find all forms of discrimination. SI will never ask for any remuneration to take part in a recruitment process.
We are recruiting to fill the position below:
Job Title: Deputy Finance Coordinator
Location: Maiduguri, Borno
Employment Type: Full Time
Mission
The Deputy Finance Coordinator supports the Finance Coordinator in processing accounting and financial transactions, as well as in all tasks requested.
He/she is responsible for implementing and monitoring, in close collaboration with the Finance Coordinator, the financial procedures on the different bases.
The Deputy Finance Coordinator manages the finance team at Coordination level and supervises the Financial / Administrative teams in the bases with the support and under the supervision of the Finance Coordinator.
He / she manages the cash processes (cash transfer, donor payment…) at mission level under the supervision of the finance coordinator.
He / she takes on parts of the functions of the finance coordinator in case of absence
Main Tasks
Financial and budgetary management:
Monitor enforcement of finance process implementation at mission level and propose improvement to be validated by the Finance Coordinator
Lead the monthly budget follow up process for validation of the Finance Coordinator:
Ensure the cycle is implemented on the mission as per Solidarités International standard
Prepare monthly forecast of costs managed by Coordination and Coordination costs
Consolidate and analyse budget follow up and allocation board at mission level based on base inputs
Support the Finance Coordinator in the preparation of institutional donor and authorities’ financial documents:
Draft proposal based on base inputs as per donor or authorities’ requirement
Prepare financial reporting as per donor or authorities requirement
Accountancy management of the mission:
Monitor enforcement of accountancy process implementation at mission level and propose improvement to be validated by the Finance Coordinator
Overview and provide technical assistance to the team on daily operation
Follow up SAGA parameters updates and ensure the implementation of the software at mission level
Validate the monthly accountancy of the mission, report and follow the validation of the pack with HQ:
Final cross check of the accountancy pack
Liaison with the HQ and focal point for feedback on HQ cross check
Oversee the yearly accounting closure preparation for validation of the Finance Coordinator:
Final cross check of the accountancy of the past year
Review the annexes and documentation necessary as per Solidarites International standard
Oversee the accountancy archiving at mission level:
Ensure that all vouchers are cross checked and in line with Solidarites International standard
Ensure that archives are sent to coordination and HQ as per Solidarites International standard
Oversee the preparation of audit at mission level for validation of the Finance Coordinator:
Ensure that all transactions documents are prepared and in line with Solidarites International standard
Prepare any additional requirement from the finance department in links with audit
Cash Management:
Monitor enforcement of cash supply system and cash security at mission level and propose improvement to be validated by the Finance Coordinator
Validate the cash flow request of the mission, report and follow transfers with HQ:
Final cross check of monthly cash flow forecast for the mission
Liaison with the HQ and focal point for internal transfer tracking
Overview and provide technical assistance to the team on cash supply to the base
Overview and provide technical assistance to the team on bank relationship
Administrative Follow up:
Ensure completion of paper and digital filing, supervise the back up of finance files
Respect of the administrative calendar
Supervise the yearly mailing of finance files to HQ
Legal follow up:
Follow the evolution of finance related national laws and policies
Supervise reconciliation between HR information and tax payment
Team management:
Supervision and training of the base administrators
Do regular field visits on the different bases
Ensure minimum staffing levels for the administrative service during periods of absence
Support the Finance Coordinator in the definition of the needs and in the recruitment of the coordination finance team
Train, support and evaluate the Finance team in Coordination
Provide technical support to the finance teams at base level, conduct regular field visits and support the Finance Coordinator in the preparation of general finance meeting.
Reporting / Communication:
Report on a weekly basis to the Finance coordinator, compile internal reporting at mission level for the finance department and participate in the monthly meeting and reporting of the mission
Establish and maintain relationships with the administrative stakeholders at national level (NGO & INGO, administrative local authorities…)
On request, participate in meetings (donor, authorities, NGO forum…) and workshops relating to his/her field of activity and write up minutes to the Finance coordinator
Profile
Technical Competencies:
At least of 3 years’ professional experience in similar position in finance and accounting role with an INGO
Education: B.Sc in Accounting / Business Administration or Finance related courses
Strong experience in budget management
Knowledge of finance related laws, policies and donor procedures
IT Skills:
Knowledge of Saga is strongly appreciated
Microsoft software practice, sound excel skills
Personal Abilities:
Dynamic, organised, methodical, team player, sound communication skills
Fluent in spoken and written English, Hausa is a plus
Reliable, honest, resistance to stress, capacity to delegate and manage, initiative and autonomy, capacity to prioritize tasks, ability to work under tight deadlines, etc.