Executive Assistants to Senior Leadership at James Hope University

James Hope University, located in Lekki, Lagos, is committed to the highest standards of international education. We aspire to integrate global models of academic excellence to advance the knowledge economy, further innovations and breakthroughs, and rapidly propel the economic and sociocultural lives of humanity. Through strategic partnerships with leading global academic institutions and crucial enablers, JHU is launching its School of Business, one distinguished by academic excellence and cutting-edge formation of future professionals. Funding of JHU is robust.

We are recruiting to fill the position below:

Job Title: Executive Assistants to Senior Leadership

Location: Lekki, Lagos
Employment Type: Full-time

Position Overview

• The Executive Assistant to Senior Leadership at James Hope University plays a crucial role in supporting the university's executive team. This role involves managing the day-to-day administrative operations, providing high-level support to senior leaders, and ensuring the efficient functioning of the executive office.

Responsibilities

Administrative Support:

• Manage complex calendars, schedule meetings, and coordinate appointments for senior leaders.
• Prepare and organize meeting agendas, materials, and minutes.
• Handle travel arrangements, including booking flights, accommodations, and ground transportation.
• Process expense reports and manage budget-related tasks for the executive office.

Communication:

• Act as the primary point of contact between senior leaders and internal/external stakeholders.
• Draft and proofread correspondence, reports, and presentations.
• Maintain confidentiality and discretion in all communications.

Project Management:

• Assist in the planning and execution of special projects and initiatives.
• Track project progress, manage timelines, and ensure deliverables are met.
• Coordinate cross-functional teams and resources as needed.

Office Management:

• Oversee the daily operations of the executive office, including office supplies, equipment, and facilities.
• Maintain organized filing systems, both electronic and physical.
• Ensure compliance with university policies and procedures.

Qualifications

• Bachelor’s degree in business administration, communications, or a related field.
• Minimum of 5 years of experience in executive support or a similar role, preferably in a higher education setting.

Skills:

• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office Suite and other relevant software.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• High level of professionalism and discretion.

Competencies:

• Ensuring accuracy and thoroughness in all tasks.
• Identifying issues and finding effective solutions.
• Building strong relationships with colleagues and stakeholders.
• Adaptability: Adjusting to changing priorities and demands.
• Taking proactive steps to improve processes and support the executive team.

Work Environment:

• The Executive Assistant to Senior Leadership will work in a dynamic and collaborative environment at James Hope University. This role requires flexibility, occasional overtime, and the ability to handle high-pressure situations with poise and efficiency.
• This position is integral to the success of the executive team and the overall administration of James Hope University. The ideal candidate will be a dedicated and resourceful professional, committed to supporting the university's mission and goals.

Application Closing Date
28th June, 2024.

How to Apply
Interested and qualified students should send their CVs and cover letters to: [email protected] using the job title as the subject of the email.