Senior HR Officer, Consultant Management at Malaria Consortium

Malaria Consortium, established in 2003, is one of the world’s leading non-profit organisations specialising in the prevention, control and treatment of malaria and other communicable diseases among vulnerable populations. Our mission is to save lives and improve health in Africa and Asia, through evidence-based programmes that combat targeted diseases and promote universal health coverage.

We are recruiting to fill the position below:

Job Title: Senior HR Officer, Consultant Management 

Location: Abuja
Employment: Full-time

Job Purpose

• The Senior Human Resources Officer will provide technical and administrative support to the HR Manager in relation to all consultancy engagements in the Nigeria country programme.
• This will include ensuring consistency of approach to processes and policies and maintaining high quality standards across all of Malaria Consortium, Nigeria.  

Scope of Work

• This position will work closely with the HR Manager in providing consultancy engagement and management support and related functions to the state, national office, and external partners. 
• The Senior HR Officer will line manage the HR Operations Officer and will consistently support in all aspects of consultant management, including developing and maintaining a consultant database, consultancy engagement tracker, and overall administration that will involve recommending fees, and evaluating, contracting and ensuring collation of documents for payment of consultants at the end of the assignments.

Key working relationships

• Within this position, the key internal working relationships are with the HR Manager, West and Central Africa Programmes Director, HR Team members, Technical Leads, and Compliance & Data Protection Managers.
• They will also work closely with the wider team including colleagues in State Offices providing support in matters relating to short and long-term consultancy support.

Key Accountabilities
Consultancy Database Management (10%):

• Create and maintain an up-to-date electronic consultant database for Nigeria on SharePoint, including all consultant documentation.
• Maintain a tracker of all consultancy engagements within Nigeria by project.
• Provide monthly reports on Nigeria consultancy activities

Consultant Engagement & Support (60%):

• Support technical managers to produce consultant Terms of References, and adverts and supporting documents ensuring quality and compliance to guidelines.
• Work with technical managers to run consultant procurement processes, including advertising, receiving applications, shortlisting, and selection.
• Evaluate consultants’ CVs viz a viz the Terms of Reference and recommend to manager’s appropriate fee rates using the fee setting tool.
• Arrange interviews, including correspondence with selected consultants working closely with the technical managers.
• Draft contractual documents for all national consultants and support the UK Office to draft contractual documents for international consultants, ensuring accuracy and authorisation at the correct level.
• Ensure prospective consultants provide professional indemnity and Group life Insurance before final engagement.
• Lead in the collation of consultant information required for HR polices and other HR related projects.
• Ensure feedback at end of assignment is provided from technical managers on consultant performance and held on file.
• Provide support to the technical managers in collecting relevant documents required for payment of consultants at the end of the assignment.
• Provide oversight support to the state offices to ensure compliance of HR policies in relation to engagement of short term consultants.

Briefing & Logistics (10%):

• Coordinate and schedule technical briefing and other appointments with the technical managers and consultants.
• Ensure consultants sign and observe all Malaria Consortium policies, particularly safeguarding, Criminal Offenses Declaration, Code of Conduct, and IT User Policy.

Compliance (10%):

• Provide oversight of the state offices to ensure compliance to Human Resources and other policies in relation to management of consultants.
• Advise technical managers in supporting partners to recruit and manage consultants, ensuring compliance to Malaria Consortium policies.

Other duties (10%):

• Provide support to the wider HR Team in the recruitment of staff, including shortlisting, interviewing, and contracting.
• Provide support to the HR Manager in responding to Employment Relations cases, including undertaking investigations.
• Support the wider HR team in providing training to staff on HR policies, procedures, and issues.
• Any other reasonable duties as may be designated to the role from time to time.

Person Specification
Qualifications and experience:        
Essential:     

• Certificate in Human Resource Management, Business Administration or a related discipline.  
• Minimum of 3-years’ experience in a related role       
• Prior experience in a similar level role
• Experience in managing consultants/vendors
• Strong experience in record keeping/management.
• Knowledge of Nigeria employment law.

Desirable:

• INGO experience will be an added advantage.
• Membership of HR professional body
• Willingness to learn new skills
• Knowledge of databases
• Flexible work style

Work-based skills:
Essential:

• Commitment to maintain confidentiality of HR information
• Able to work on own initiative with limited supervision
• Excellent in English with good written and verbal communication skills
• Excellent attention to detail.
• Excellent interpersonal skills
• Very good in computer skills with high proficiency in Microsoft package
• Able to manage and priorities multiple tasks
• Resourceful - able to ‘think outside the box’
• Due to the nature of this role we will be reviewing applications on an ongoing basis and the role might be filled and closed before the closing date. Early applications are encouraged. 
• To apply for this position, you will need to have the right to work in Nigeria.

Application Closing Date
2nd July, 2024.

How to Apply
Interested and qualified candidates should:
Click here to apply online