Administrative Secretary at a Reputable and Fast-growing Group of Companies

We are a reputable and fast growing group of companies based in Abuja, Lagos and Port Harcourt. A foremost indigenous oil and gas company providing second-to-none, specialized, qualitative, speedy, up-to-date and technologically backed services to our clients, with vast experience in construction and installation of offshore production facilities, pipeline construction/repairs, engineering designs/constructions, and dredging.

We are recruiting to fill the position below:

Job Title: Administrative Secretary

Location: Abuja (FCT)
Employment Type: Full-time

Responsibilities

• Anticipates and provides a high level of initiative and support to the Chairman.
• Organizes and coordinates the Chairman’s schedule and travel arrangements
• Reminds, updates, and notifies the Chairman of all appointments
• Prepares and organizes information materials for the Chairman and/or meetings
• Photocopies and scans documents as needed
• Schedule travels, arrange meetings and be responsible for handling information requests.
• Participates in meetings and workshops and assists with documenting these e.g., by taking minutes
• Maintains the filing system of office correspondence and other such documents
• Assists in creating and maintaining a filing system for the office, treats information confidentially, specifically, in the areas of personnel and finance.
• Manage documents electronically, including letters, memos, itineraries, and other related documents.
• Maintains the highest level of confidentiality in handling files, e-mail, and other sensitive client information for the Chairman and in all aspects of the role.

Requirements

• Must possess a Bachelor's Degree with 5 7 years’ work experience in a similar role,
• strong numeracy skills, attention to detail, and ability to deliver under pressure.
• The ideal candidate should be sharp, personable, able to carry out assignments with limited guidance and should be able to communicate effectively across the organizational spectrum.
• Above average proficiency with Excel required.

Behavioural Competencies:

• Strong communication and Inter-personnel skills.
• Ability to work effectively with different people and teams of people by putting others at ease.
• Ability to work well under pressure while maintaining effectiveness.

Application Closing Date
17th June, 2024.

How to Apply
Interested and qualified candidates should forward their CV and scanned copies of their Certificates to: [email protected] using the Job Title as the subject of the email.