HR / Admin Officer at Graceco Foods Limited

Graceco Limited - We are a food processing and manufacturing company with specialty in consumer goods and the production of input for bakers and the confectionery industries. We are a leader in confectioneries and bakers’ items. Our success is powered by our world-class team of highly engaged and committed staff. In our company you will have the opportunity to thrive in a fast-paced, strategic environment where bold, innovative thinking isn’t just welcomed, it’s encouraged. Across all functions, we relish the opportunity to help our people fulfil their potential. Our rapid expanding business means plenty of opportunities to step into the spotlight and acquire life time experience.

We are recruiting to fill the position below:

Job Title: HR / Admin Officer

Location: Kola, Alagbado, Lagos
Employment Type: Full-time
Working Hours: 7:30am - 5pm Mondays to Fridays; 9:00am-4pm on Saturdays

Detailed Job Description

• Create individual files and maintain detailed records, for each employee, including employment records, educational and other Certificates, Job descriptions, beneficiary nominations etc.
• Maintain Employee Database on ERPNext for all the information in the individual employee files.
• Close ex-staff file.
• Print all emails about transfer, promotion, redeployment, disciplinary action, etc. and file in staff's file.
• Assist the Employee recruitment process for new employees including arranging job adverts, participating in selection process, follow up of references, requesting background check.
• Ensure there is adequate database for seasonal workers that can be called up for work.
• In conjunction with IT and Facility personnel, ensure resources such as official emails, ERP access, Laptop, Desktop, table, uniform, etc. required to do the job are provided to new employees on resumption of duty.
• Ensure ID cars are ready within one week of staff resumption.
• Prepare disciplinary letters as instructed by Supervisor.
• Weekly visit to production floor.
• Ensures confidentiality of information.
• Update the labour turnover sheet, disciplinary tracker, headcount, pension list and other similar shared documents.
• Monthly update of recruitment information tracker.
• Overtime should be ready for approval 24 hours after submission to admin,
• Payment should be processed daily; no processing of unapproved overtime.
• Provide number of employee on leave per week; Annual Leave, Sick leave, Study leave, etc.
• Assist employee to create leave allocation/application on ERP.

Requisite Qualifications / Experience

• B.Sc (2nd Class) in Industrial Relations / Human Resources Management, Business Administration and any other Degree in Management / Social Sciences/Humanities
• Minimum of 2 years experience in similar position

Required Skills / Attributes:

• Good oral and written communication skills
• Good team player
• Good interpersonal and people management skills and negotiating skills
• Good understanding of the employee recruitment process
• Strong sense of professionalism, integrity, sound judgment and tact
• Ability to maintain confidentiality
• Proficiency in the use of Human Resources and Employee Self Service enterprise wide packages.

Working Hours:

• 7:30am - 5pm Mondays to Fridays; 9:00am-4pm on Saturdays.

Application Closing Date
4th June, 2024.

Method of Application
Interested and qualified candidates should send CV and Callup Letter to: [email protected] using the Job Title as the subject of the mail.