Posted on Thu 30th May, 2024 - hotnigerianjobs.com --- (0 comments)
Distritec Distribution has been in System Integration & Business Continuity since 1994. What Distritech envisages: The right mix of Products, services, People, infrastructure, and technical expertise Today, We have invested Millions of Naira in establishing core service and delivery infrastructure and developing a specialized Technology Consulting Team across Pan Nigeria for better services and reachability to our valued customers.
We are recruiting to fill the position below:
Job Title: Head of Admin & Facility
Location: Lagos
Employment Type: Full Time
Reports To: Group Head Corporate Services
Job Description
The Head of Admin & Facility is responsible for overseeing the administrative functions and facilities management of the organization.
This role involves ensuring efficient office operations, managing facility maintenance, and providing a safe and productive working environment for all employees.
Key Responsibilities
Leadership and Management:
Lead and manage the administrative and facilities team, including recruitment, training, and performance management.
Set performance goals and objectives for the team and monitor progress.
Foster a culture of excellence, continuous improvement, and innovation within the team.
Administrative Management:
Oversee day-to-day office operations to ensure efficiency and effectiveness.
Develop and implement administrative policies, procedures, and best practices.
Manage office supplies, equipment, and vendor relationships.
Coordinate and support company events, meetings, and conferences.
Facilities Management:
Oversee the maintenance and operations of the company's facilities, including office buildings and other properties.
Ensure facilities are safe, well-maintained, and compliant with all regulations.
Manage facility-related projects, such as renovations and relocations.
Develop and implement a facility management plan, including preventive maintenance schedules.
Budget and Financial Management:
Develop and manage the budget for the administration and facilities department.
Monitor expenses and implement cost-saving measures without compromising service quality.
Prepare financial reports and forecasts for senior management.
Health, Safety, and Security:
Ensure compliance with health, safety, and security regulations.
Develop and implement emergency response and disaster recovery plans.
Conduct regular safety audits and inspections.
Implement security measures to protect company assets and employees.
Vendor and Contract Management:
Manage relationships with external vendors and service providers.
Negotiate contracts and agreements to ensure favorable terms and conditions.
Monitor vendor performance and ensure service levels are met.
Space Planning and Utilization:
Optimize office space utilization to accommodate growth and changes in the workforce.
Oversee office moves, expansions, and reconfigurations.
Ensure workspaces are designed to enhance productivity and employee well-being.
Sustainability and Environmental Initiatives:
Implement sustainability initiatives to reduce the company’s environmental footprint.
Promote energy efficiency, waste reduction, and other green practices.
Monitor and report on sustainability metrics and achievements.
Qualifications
Education: Bachelor’s Degree in Business Administration / Facilities Management, or a related field. A Master’s degree or relevant certifications (e.g., IFMA, BIFM) are a plus.
Experience: 7 - 10 years of experience in administration and facilities management, with at least 5 years in a leadership role.
Skills:
Strong leadership and team management skills.
Excellent communication and interpersonal skills.
Proven ability to develop and implement effective administrative and facility management strategies.
Strong problem-solving and analytical abilities.
Experience with budget and financial management.
Proficiency in facilities management software and tools.
Attributes:
Customer-focused mindset with a commitment to delivering excellent service.
Ability to work in a fast-paced environment and manage multiple priorities.
High level of integrity and professionalism.
Strong organizational and time management skills.
Proactive and innovative in approach to administration and facilities management.
Working Conditions
The role is typically office-based, but remote work options may be available.
Standard business hours apply, with some flexibility required for urgent issues or projects.
Benefits
Competitive commission structure
Health Insurance.
Professional development opportunities.
Conducive working environment
Application Closing Date
13th June, 2024.
How to Apply
Interested and qualified candidates should send their resume and cover letter to: [email protected] using the Job Title and location as the subject of the mail.