Litigation Administrator at Aluko & Oyebode

Aluko & Oyebode, a top-tier full-service law firm, provides world-class legal services to local and international clients with over 70 lawyers and up to 150 staff members working out of offices in Nigeria commercial centres of Lagos, Abuja, and Port-Harcourt.

We are recruiting to fill the position below:

Job Title: Litigation Administrator

Location: Lagos
Job Type: Full time

Job Description

• The Litigation Administrator will be responsible for overseeing all aspects of the Firm’s legal proceedings and litigation processes. This role involves managing a variety of legal matters, and disputes.
• The Litigation Administrator will work closely with Dispute Resolution & Tax Partners, Associates, Internal Stakeholders, External Legal Counsel, and other relevant parties to ensure that legal risks are identified, managed, and resolved in a timely and efficient manner.
• This position involves conducting conflicts search, coordinating case management, maintaining documentation, and providing administrative assistance to the legal team.

Responsibilities
Case Management:

• Assist in the organization and management of litigation files, ensuring accurate and up-to-date records.
• Oversee the company's litigation processes from initiation to resolution, including coordinating case assessment, strategy development, discovery, trial preparation, and settlement negotiations.
• Monitor the progress of litigation matters, track key milestones and deadlines for invoicing purposes, and provide regular updates to DRT Partners, senior management and relevant stakeholders.
• Monitor case deadlines and assist DRT and Associates in managing court docketing systems.
• Coordinate with legal professionals to schedule court appearances, depositions, and other case-related activities.

Document Management:

• Prepare and review legal documents, including complaints, pleadings, motions, briefs, subpoenas, and settlement agreements, ensuring accuracy, clarity, and compliance with applicable laws and regulations.
• Maintain electronic and physical files, including pleadings, motions, discovery documents, and correspondence.
• Ensure all documents are properly indexed, categorized, and accessible for legal professionals.

Client Communication:

• Engage and manage relationships with external legal counsel, including law firms and individual attorneys, to effectively represent the company's interests in legal proceedings.
• Serve as a point of contact for clients regarding case updates, document requests, and scheduling.
• Coordinate client meetings and provide administrative support as needed.

Billing and Financial Administration:

• Manage litigation budgets, including forecasting expenses, tracking costs, and identifying opportunities for cost savings and efficiencies.
• Ensuring onboarding of the Firm onto the payment platforms of the Firm’s clients.
• Assist in preparing billing statements and tracking expenses related to litigation matters.
• Coordinate billing activities and maintain financial records for litigation cases.
• Coordinate DRT Partners KPI and revenue projections and target.

Legal Research Support:

• Stay abreast of relevant laws, regulations, and legal developments affecting the company's operations and litigation matters. Conduct legal research as needed to support litigation strategies and arguments.
• Assist legal professionals in legal research activities, gathering relevant case law, statutes, and regulations.
• Collaborate with internal departments, including Legal, Compliance, Risk Management, and Operations, to gather relevant information, documents, and resources for litigation matters.
• Summarize research findings and provide support in preparing legal documents.

Fulfilling Other Responsibilities as Delegated or Assigned:

• Additional duties and responsibilities may be assigned as needed to meet the evolving needs of the organization.

Requirements
Specification / Qualification:

• LLB, BL., Bachelor's degree in Legal Studies, Business Administration, or a related field.
• Certification in Legal Administration or Paralegal Studies is advantageous.

Competence Requirements:

• Minimum of 5 years post call or of experience in the same position.
• Basic understanding of litigation procedures, court rules, and legal documentation.
• Book keeping and basic accounting knowledge.
• Strong organizational and administrative skills to manage litigation files, schedules, and client communication.
• Excellent written and verbal communication skills for effective interaction with clients and legal professionals.
• Familiarity with legal software, court docketing systems, and Microsoft Office suite.
• Meticulous attention to detail in managing legal documents, court filings, and case deadlines.
• Client-focused mindset with the ability to provide exceptional service and support.
• Ability to work collaboratively with legal professionals and other administrative staff.
• Ability to adapt to changing priorities, deadlines, and litigation requirements.

Application Closing Date
Not Specified.

Method of Application
Interested and qualified candidates should send their CV to: [email protected] using the Job Title as the subject of the email.