Posted on Mon 27th May, 2024 - hotnigerianjobs.com --- (0 comments)
IBIC Holdings is an investment firm with primary engagement in real estate development & brokerage and facility management. Our interests also cut across farming (poultry, piggery, plantation, snail & fish farming), logistics & haulage as well as cleaning & fumigation services.
We are recruiting to fill the position below:
Job Title: Personal Assistant to the Managing Director
Location: Lekki, Lagos
Employment Type: Full-time
Job Overview
We are seeking a smart and experienced Personal Assistant to the Managing Director. The ideal candidate will possess excellent communication and interpersonal skills and have a minimum of 3 years of experience in a similar role.
This position requires someone who can effectively manage the MD's schedule, handle administrative tasks, and ensure smooth communication within the organization.
Key Responsibilities
Administrative Support: Manage the MD's schedule, including appointments, meetings, and travel arrangements. Handle correspondence, emails, and phone calls, often acting as the first point of contact.
Meeting Coordination: Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items. Ensure the MD is wellprepared for meetings with all necessary materials.
Communication Management: Facilitate clear and efficient communication between the MD and employees, clients, and external partners. Prioritize and handle urgent matters promptly.
Travel Arrangements: Plan and book travel itineraries, including flights, accommodations, and transportation. Prepare travel expense reports and ensure all travelrelated documentation is in order.
Project Management: Assist with various projects, ensuring deadlines are met and tasks are completed efficiently. Coordinate with different departments to gather information and support project execution.
Confidentiality and Discretion: Handle sensitive information with the utmost confidentiality and discretion. Maintain a high level of professionalism in all interactions.
Office Management: Oversee the daytoday operations of the MD's office, ensuring it is well organized and functional. Manage office supplies and equipment.
Event Planning: Organize corporate events, conferences, and social functions as required. Coordinate logistics and ensure events run smoothly.
Personal Assistance: Provide personal support to the MD, which may include managing personal appointments and errands. Assist with personal tasks and projects as needed.
Strategic Support: Assist the MD in strategic planning and decisionmaking processes by providing relevant information and research. Support the implementation of business initiatives and monitor their progress.
Qualifications
Minimum of 3 years of experience as a Personal Assistant or in a similar role.
Highly organized, proactive, and smart.
Excellent communication and interpersonal skills.
Strong administrative and project management skills.
Ability to handle multiple tasks and meet deadlines.
Discretion and confidentiality in handling sensitive information.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Ability to work independently and as part of a team.
Strong problemsolving skills and attention to detail.
Application Closing Date
1st June, 2024.
How to Apply
Interested and qualified candidates should send their CV to: [email protected] using the Job Title as the subject of the mail.