Admin Officer at Beauty and Fragrance International Limited

Beauty and Fragrance is a family owned and operated entity. We are one of the oldest and most dependable fragrance companies in Nigeria. Operational since 1986, we represent global luxury brands and create a secure and transparent footprint for such brands in the Nigerian market. We carry a wide range of luxury fragrances and are strategic partners for brand leaders such as Chanel, Puig, L’Oreal Luxe, Coty Prestige, Estee Lauder, P&G, and niche brands such as Tom Ford, Bond no.9, and Amouge.

With over 100 brands, we hold adequate inventory at all times to cater to sudden surges in demand, typically during traditional gifting seasons such as Christmas, Valentine’s Day, Mother’s Day, Father’s Day, etc. With the combination of our organized manner of trading, reputation, and experienced direction from the top management, Beauty & Fragrance has all the components necessary for fulfilling your needs in a timely and effective manner.

We are recruiting to fill the position below:

Job Title: Admin Officer

Location: Lagos
Employment Type: Full-time

Job Description
Job fulfillment of Administrative personnel:

• The goal is to ensure all support activities are carried on efficiently and effectively to allow the other operations to function properly.
• Planning and coordinating administrative procedures and systems and devising ways to streamline processes
• Allocate office space and work tools as needed.
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
• Ensure operations adhere to policies and regulations
• Ensuring office supplies are maintained, including checking inventory and working with vendors to ensure adequate levels of necessary supplies at all times.
• Ensuring the confidentiality and security of files and filing systems
• Coordinating schedules, arranging meetings, distributing memos and reports, and ensuring that everyone is kept current with necessary company news and information
• Manage office supplies stock and place orders
• Prepare regular reports on expenses and office budgets
• Organize a filing system for important and confidential company documents
• Book meeting rooms as required.

Fleet Management:

• Purchasing and maintaining vehicles for deliveries.
• Assisting in the recruitment of quality drivers into the fleet
• Fleet Management includes managing drivers, maintaining vehicle serving records, and ensuring operational efficiency across the fleet throughout the year.
• Develop efficient driver schedules to maximize profits
• Register and license all vehicles under their management
• Find ways to cut costs and maximize profits
• Develop strategies for greater fuel efficiency
• Maintain detailed records of vehicle servicing and inspection
• Training new Drivers.

Facility/Maintenance Management:

• Managing the upkeep of equipment and supplies to meethealth and safety standards
• Preserving the good condition of infrastructure and ensuring that facilities are safe and well-functioning.
• Review utilities consumption and strive tominimize costs.
• Control activities like parking space allocation, waste disposal, buildingsecurity, cleaning, catering, maintenance, etc.
• Keep financial and non-financial records. Perform analysis and forecasting. Managing maintenance budgets.
• Ensuring facilities meet government regulations, health and security standards, and energy efficiency requirements.
• Ensuring that basic facilities, such as water are well-maintained.

Compliance Management:

• Develop and oversee control systems to prevent or deal with violations of legal guidelines and internal policies
• Evaluate the efficiency of controls and improve them continuously
• Revise procedures, reports, etc. periodically to identify hidden risks or non-conformity issues
• Collaborate with the HR department to monitor the enforcement of standards and regulations
• Assess the business’s future ventures to identify possible compliance risks
• Keep abreast of regulatory developments within or outside of the company as well as evolving best practices in compliance control
• Prepare reports for senior management and external regulatory bodies as appropriate.

Application Closing Date
21st May, 2024.

How to Apply
Interested and qualified candidates should send their updated CV to: [email protected] using the Job Title as the subject of the mail.

Note: Ideal candidates should live in the central of Lagos State for promixity.