Protocol Assistant at Contec Global Group

Contec Global Group - Established in 1984 and headquartered in London, the Contec Global Group has a worldwide presence, with operations in Asia, Africa, and Europe. As a company established on the platform of e-Governance and smart technologies, Contec Global is among the most experienced independent technology and systems organizations operating in developing countries. Today, the Group is engaged, globally, in providing integrated, systems-based solutions in the fields of Secure Technologies, Infrastructure, and Hospitality

We are recruiting to fill the position below:

Job Title: Protocol Assistant

Location: Abuja (FCT)
Employment Type: Full-time

Overview:

• As a Protocol Assistant within our company, you will play a vital role in ensuring smooth operations and effective communication both internally and externally.
• You will assist in coordinating various corporate events, meetings, and visits, while also maintaining professional standards of protocol and etiquette.
• Your attention to detail and strong organizational skills will contribute to enhancing the company's reputation and fostering positive relationships with clients, partners, and stakeholders.

Key Responsibilities

• Event Coordination: Assist in planning, organizing, and executing corporate events such as meetings, seminars, workshops, and employee gatherings. Coordinate logistical arrangements including venue selection, catering, audiovisual equipment, and transportation.
• Protocol Support: Provide support in adhering to company protocol guidelines and etiquette standards for internal and external engagements. Assist in drafting protocols, seating arrangements, and other related documents as needed. Research Traditions & customs, be able to Handle Visa related functions, arrange lodging guests, maintain, prioritize file confidential records.
• Guest Management: Coordinate the reception and accommodation of visitors, clients, and business partners. Serve as a point of contact for guests, ensuring their needs are met and addressing any inquiries or concerns promptly and professionally.
• Communication: Maintain effective communication with internal departments, external vendors, and event attendees to ensure seamless coordination and execution of events. Provide timely updates and reports on event preparations and outcomes.
• Documentation: Prepare and maintain accurate records and documentation related to event planning and protocol activities. This includes guest lists, RSVPs, event agendas, and post-event evaluations.
• Problem Solving: Identify and resolve any issues or challenges that may arise during events, meetings, or visits. Exercise sound judgment and diplomacy in handling unexpected situations to ensure positive outcomes.

Qualifications

• High School Diploma or equivalent required; Bachelor's Degree in Hospitality Management, Event Planning, or related field preferred.
• Previous experience in event planning, hospitality, or administrative support is advantageous.
• Excellent organizational and time management skills with the ability to multitask and prioritize effectively.
• Strong interpersonal and communication skills, both verbal and written.
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint) and event management software is a plus.
• Flexibility to work outside regular business hours as needed, including evenings and weekends.
• Professionalism, discretion, and the ability to maintain confidentiality when handling sensitive information.
• A positive attitude and willingness to contribute to a collaborative team environment.

Conclusion

• As a Protocol Assistant within our company, you will play a crucial role in facilitating successful corporate events and maintaining professional standards of protocol and etiquette.
• Your organizational skills, attention to detail, and ability to communicate effectively will contribute to the overall success of our company's engagements with clients, partners, and stakeholders.

Application Closing Date
Not Specified.

How to Apply
Interested and qualified candidates should:
Click here to apply online