Posted on Fri 03rd May, 2024 - hotnigerianjobs.com --- (0 comments)
PepsiCo - In 1965, Donald Kendall, the CEO of Pepsi-Cola, and Herman Lay, the CEO of Frito-Lay, recognized what they called “a marriage made in heaven,” a single company delivering perfectly-salty snacks served alongside the best cola on earth. Their vision led to what quickly became one of the world's leading food and beverage companies: PepsiCo. Our company is made up of seven divisions: PepsiCo Beverages North America; Frito-Lay North America; Quaker Foods North America; Latin America; Europe; Africa, Middle East and South Asia; and Asia Pacific, Australia/New Zealand and China. Each of these divisions has its own unique history and way of doing business.
Provide effective professional, secretarial & financial support to the country gm/ceo & other stakeholders.
To manage, maintain and effectively run the pepsico Nigeria office.
Responsibilities
Office Co-ordination:
Overall office co-ordination of the PFNL office in a professional manner that reflects the core values of the Company, and supports the strategic responsibilities and objectives of the BU/MU.
Maintenance and upkeep of the office equipment and meeting rooms
Coordinate guest visits including visit program, accommodation, transport and meetings.
Management Support:
Provide pro-active support to Country GM by efficiently managing their office and attending to day to day business matters
Provide professional and effective secretarial and administrative support to the Country GM and their functional team as required.
Manage and co-ordinate all travel arrangements for Country GM
Manage contacts to ensure up-to-date database entries and track key relations.
Diary support and co-ordination in consultation with the Country GM
Attend to e-mails, including prioritisation thereof and handling within area of accountability in the most efficient way
Manage travel, accommodation and entertainment arrangements for both local and international company visitors and for Country GMincluding application of visas/travel itineraries.
Administer Application of all Visas& work Permits for all Expats in the organisation, working with PWC and in accordance with rules and regulations of the laws.
Draft when required, communication for the internal employees for the Country GM
Support in the completion of T&E’s accurately and timeously.
General Admin:
Provide general and diverse administrative support to the Nigerian Leadership Team Manage and coordinate conferences, meetings, team building and workshops
Minute taking of meetings
Draft and communicate memo’s, minutes and relevant business communication
Compile documents, reports and presentations for various meetings as and when required
Maintain an efficient filing system
Create Purchase Requisitions (PR’s) as per operational and policy requirements in SAP
Complete Goods Receipts (GR’s) as per operational and policy requirements in SAP
Monitor and manage open workflows in SAP.
Engage with suppliers where relevant and ensure timeous payment .
Finance Support:
Monitor and manage relevant budgets and cost centres in SAP
Monitor General and Administration Expenses (G&A) i.e. office, travel and meeting expenses on a monthly basis.
Monthly reconciliation of the G&A budget vs. AOP & forecast
Monthly meetings to raise over and under spends and reasons thereof.
Ensure sign-off of the G&A budget with Finance for Flash preparation.
Governance:
Responsible to ensure that all Company assets are adequately safeguarded by way of complete and up to date insurance policies
Support in the effective deployment of Global Control Standards (GCS) requirements relating to the PFNL office
Ensure compliance to Global Control Standards (GCS)
Manage office and work independently in absence of Country GM
All decisions taken within job parameters and approval of manager
Prioritising work as per deadlines.
Executing required tasks independently and proactively
Qualifications
Relevant Bachelor's Degree or equivalent 2 years relevant experience as an Executive Assistant / Administrator Strong administration & organisational skills Strong report writing skills / Strong Minute taking ability Excellent Document management High degree of computer literacy: Power Point; Excel & Word, SAP
Ability to maintain confidentiality
Professional communication / Interpersonal skills
Attention to detail / Passion for service excellence
High levels of self-motivation / Ability to work under pressure
Detail oriented self-starter and critical thinker who exhibits a 'can-do' attitude and a willingness to take on significant challenges.
Integrates and simplifies complex or competing information for timely decision making.