Salary Policy Officer at Economic Community of West African States (ECOWAS)

The Economic Community of West African States (ECOWAS) is a regional group of fifteen West African countries. Founded on 28 May 1975, with the signing of the Treaty of Lagos, its mission is to promote economic integration across the region.

We are recruiting to fill the position below:

Job Title: Salary Policy Officer

Job Code: 20000127
Location: Abuja
Institution: ECOWAS Commission
Grade: P3/P4
Status: Permanent
Directorate: Human Resources
Division: Salary Policy & Pension Administration
Line Supervisor: Principal Officer, Salary Policy & Pension Administration
Supervising: Salary Policy Assistants

Role Overview

• Under the supervision of the Principal Officer, Salary Policy & Pension Administration, the incumbent shall ensure the accuracy of the salary policies activities.
• He/She shall ensure that Staff Benefits Payments are processed promptly and implemented in line with the extant regulations and procedures.

Role and Responsibilities

• Analyze, prepare, and input payroll data in the system such as SAP/HCM to produce accurate and timely payroll;
• Support with all applicable regulations concerning staff benefits and compensation;
• Prepare monthly, quarterly, and year-end reports (gross payroll, hours worked, vacation accrual, variations deductions, benefit deductions, etc.) of all staff;
• Maintain current knowledge of applicable rules and regulations;
• Study payroll systems and contribute to the continuous update and improvement of the payroll process, tools and overall system;
• Facilitate staff understanding of payroll procedures and promptly address all staff inquiries and complaints;
• Assist with process of performing comparative compensation survey to inform future salary adjustments.
• Develop, and maintain a payroll, pensions, benefits, and allowances database.
• Ensure accurate and timely preparation of staff salaries and other emoluments monthly.
• Perform timely payment of terminal benefits.
• Prepare payroll returns such as pension contributions and other payroll deductions and ensure the prompt payments of such returns.
• Implement budgetary control procedures, propose virement where necessary and ensure that expenditures approved for payments have been provided for in the budget.
• Perform monthly posting of payroll for all processed staff expenses in the system.
• Keep all payroll records safe and confidential.
• Review, certify, and refer for further action, financial documents such as a memorandum on payment request, giving an appropriate explanation as applicable.
• Respond any request for information or clarification from internal and external auditors as well as any query that may arise from staff payroll concerns as requested by the supervisor.
• Supervise support staff and decide on the correctness of documents processed.
• Propose improvement and train staff on the correct applications of the Staff Regulation and relevant procedures.
• Perform any other tasks that may be assigned by the supervisor.

Academic Qualifications and Experience

• Bachelor's Degree or equivalent in Human Resources Management, Management, Accounting, or a similar field from a recognized University.
• Relevant professional certification in Finance, Accountancy or in a similar field will be an added advantage.
• Five (5) years of relevant experience in a private/public sector or international organizations;
• Knowledge  of human resources management operations including  payroll functions, reward management, benefits and compensation, employee terms and conditions of employment, monitoring, analytics, and reporting;
• Knowledge of Staff Regulations, directives, and policies of relevance to the execution of duties associated with the position;
• Knowledge of database creation and management, and use of specialized computer systems and programs for operationalizing a variety of HR business processes and reports.
• Experience in the practice of Labor Law Management;
• Knowledge of HR Management best practices;
• Practical Knowledge of ERPs such as SAP/HCM will be an added advantage

Age Limit:

• Be below 50 years old. This provision does not apply to internal candidates.

ECOWAS Key Competencies:

• Ability to persuade/influence others to consider a certain point of view, adopt a new idea or implement new methods and practices.
• Ability to lead a team of trainees/junior staff and instill a spirit of teamwork to engage employees and achieve a well-defined set of activities.
• Ability to respect chain of command in an appropriate manner.
• Ability to resolve challenges that occur with minimal direction and/or to recommend and explain solutions or alternatives for approval.
• Ability to utilize the Code of Ethics to manage self, others, information, and resources.
• Ability to mentor others and create feedback loops with supervisors, colleagues, and the subordinates to build strong working relationships and improve performance.
• Contribute to maintaining organizational unit’s performance goals and standards.
• Interpersonal skills with ability to keep a client informed of progress or setbacks in projects of relevance to timeline, quality, and quantity.
• Ability to proactively interact with clients and build strong trusting relationships based on mutual respect and regular discussions.
• Ability to establish and sustain professional credibility with clients/stakeholders in a manner that anticipates their need, mitigates issues and that carefully balances professional obligations with the need to be sensitive and responsive to their needs.
• Ability to counsel, advise, consult, and guide others on matters pertaining to assigned client service responsibilities and established client service standards.
• Demonstrate respect for cultural differences, fairness, and ability to relate well with people from varied backgrounds, nationality, gender, ethnicity, race and religion.
• Understanding of diverse cultural views especially within West Africa, with sensitivity to group differences; ability to challenge bias and to practice tolerance and empathy.
• Ability to listen actively, consider people’s concerns and apply judgement, tact, and diplomacy.
• Ability to work in a diverse and inclusive interactive environment that benefits from diverse strengths.
• Ability and responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
• Ability to encourage, empower, and advocate for people in an unbiased and transparent manner.
• Knowledge of ECOWAS institutions, sectors, programmes and policies.
• Knowledge of ECOWAS internal operational requirements of programs, projects, services, and systems required to achieve work assignments and meet performance goals.
• Knowledge of rules and procedures of ECOWAS associated assigned responsibilities and ability to explain these clearly to others.
• Knowledge of the ECOWAS culture, structures and performance issues and priorities impacting assigned responsibilities.
• Knowledge of member states development trends, indicators, challenges, and opportunities as it relates to project/program assigned to own position.
• Ability to study data/information from a variety of sources, identify anomalies, trends and issues, present findings, and make recommendations.
• Ability to break down problems or processes into key parts to identify and solve gaps in service, quality assurance, compliance, and performance targets.
• Knowledge of and ability to apply techniques to generate creative ideas and new approaches to meeting goals.
• Ability to use evidence and research to inform policies and programs and identify relevant and appropriate sources of information, including stakeholders, regional institutions and/or internal committees.
• Demonstrate operational computer proficiency using appropriate tools.
• Ability to make sound use of graphics and tables to effectively present numerical data to write semi-complex technical reports/proposals and edit/check templates, letters, etc.
• Ability to convey information clearly and concisely in a succinct and organized manner through both writing and verbal means.
• Exhibit interpersonal skills, make presentations, express opinions, and debate ideas with others in a constructive manner.
• Proficiency in information communication technologies (ICT).
• Fluency in oral and written expressions in one of the ECOWAS official languages of the Community (English, French & Portuguese). Knowledge of an additional one will be an added advantage.
• Ability to develop, implement an individual action plan for achieving specific work goals.
• Identify, organize, and monitor tasks throughout to facilitate execution.
• Ability to contribute and/or lead on projects as per accepted project management standards and techniques, to co-ordinate contributions by others to set and meet deadlines.
• Ability to organize work, set priorities, and work within timelines, giving attention to details, stakeholders, indicators, and risks.
• Ability to identify, collect and assess indicators to monitor performance and to take proactive remedial action as required.

Annual Salary

• UA49,106.81 / USD77,480.72 - UA56,591.37 / USD89,289.87.

Application Closing Date
15th May 2024.

Method of Application
Interested and qualified candidates should send their correctly filled Application Form, Curriculum Vitae (CV) and a Motivation Letter to: [email protected] using the Job Title as the subject of the mail.

Click here to download the application form (Docx.)

Note

• Female applications are encouraged.
• Only shortlisted candidates will be contacted
• Applications initially submitted with only the CV remain acceptable.
• ECOWAS does not charge a fee for recruitment and will not request for your account details.