Program Associate at Helen Keller International

Helen Keller International (HKI), established in 1915, is an international non-governmental organization (NGO) dedicated to saving the sight and lives of the most vulnerable and disadvantaged. Headquartered in New York City, HKI currently conducts programs in 21 countries in Africa and Asia, as well as in the United States.

HKI implements integrated package of cost-effective interventions that are proven to improve maternal and child nutrition. HKI supports policies and programs on food fortification, vitamin A supplementation, infant and young child feeding, nutrition-sensitive agriculture, community-based management of acute malnutrition and prevention and treatment of neglected tropical diseases. At the core of HKI’s programs is advocacy and social behavior change communication to various stakeholders. HKI also undertakes cutting-edge research to influence policy decisions and inform program quality.

We are recruiting to fill the position below:

Job Title: Program Associate

Location: Abuja
Job type: Full Time
Functional relationships: The Program Associate will report to the Program Director

Key Responsibilities
Logistics support:

• Manage logistical conflicts expeditiously, keeping Program Director informed.
• Coordinate travel for Program Director. Support the Operations Manager to coordinate international/domestic travel and hotel arrangements related to TL project activities.  Ensure that all travel arrangements comply with donor regulations and Helen Keller procedures.
• Communicate and follow up with countries to meet the deadlines for documentation necessary for their activities.
• Contribute to the preparation of workshop agendas and any necessary technical materials.
• Draft and send follow-up correspondence with participants after completion of workshops. Prepare written communications for participants, partners, and clients.
• Collaborate with finance to assure all purchases for activities are procured according to donor rules in a timely manner.
• Coordinate production and binding of materials for events.
• Travel to various activities in and outside of Abuja and provide support when required.

 Operations and Information Management:

•  Update electronic calendar daily as activities are scheduled or modified.
•  Attend and document meetings as required.
• Develop and maintain project tracking sheets for ongoing activities and pending items.
• Serve as a resource to and operational liaison for other country offices and/or headquarters regarding program activities, as necessary.
• Maintain responsibility for file management on the shared drive on the network.
• Maintain contact lists for counterparts, clients, resource persons, consultants, etc.
• Follow up with countries for timely submission of project reports and documents to the Project team.
• Following guidance from Program Director and technical advisors, contribute to the collection of project information, the documentation of progress towards results and support the preparation of reports. This includes collating information, formatting, producing, and distributing reports. as appropriate.
• Conduct and/or support any special projects or other duties as assigned by supervisor.

Qualifications

•  Bachelor's Degree and/or equivalent relevant experience.
• Verbal and written language skills in English required.

Required Skills:

• Ability to work independently and take initiative.
• Ability to learn complex program procedures.
• Demonstrated competence to assess priorities and manage a variety of activities in a time-sensitive environment and meet deadlines with attention to detail and quality.
• Strong office and organizational skills.
• Demonstrated ability to work as an effective team member in a complex and fast paced environment.
• Excellent interpersonal skills and demonstrated ability to interact professionally with culturally diverse staff, clients and consultants.
• Demonstrated ability in computer skills for word processing, spreadsheets, and presentations (Microsoft Office applications preferred); and ability to learn new software packages.

Application Closing Date
29th April, 2024.

How to Apply
Interested and qualified candidates should send their CV to: [email protected] using the Job Title as the subject of the mail.