Secretary / Receptionist (AFRIPOL) at the African Union (AU)

The African Union (AU) is a continental body consisting of the 55 member states that make up the countries of the African Continent. It was officially launched in 2002 as a successor to the Organization of African Unity (OAU, 1963-1999). We are an Integrated, Prosperous and Peaceful Africa, driven by its own citizens and representing a dynamic force in the global arena.

We are recruiting to fill the position below:

Job Title: Secretary / Receptionist (AFRIPOL)

Requisition ID: 2177
Location: Algiers, Algeria
Reports to:  Executive Director
Directorate/Department/Organ: AFRIPOL/PAPS
Division: ED Office; Finance & Admin Unit
Number of Direct Reports: 2
Number of Indirect Reports: 4
Job Grade: GSA4
Contract Type: Regular

Purpose of Job

• To provide general administrative support to the department for effective implementation of departmental work plan and daily routine work. 

Main Functions

• Provide timely operational support 
• Assist in activity planning 
• Coordinate and/or engage in technical assistance and/or logistical work
• Assist in the creation, improvement and maintenance of operational processes and systems
• Prepare office communication and draft reports.
• Handle communication at operational level and provide update 
• Assist in the compilation and maintenance of data and information for preparation, implementation and monitoring of budgets, activities etc.

Specific Responsibilities

• Type and Proof-read documents, reports, correspondences, messages, queries etc. as may be required by the Director and Heads of Divisions/Units;
• Draft Responses to routine correspondences for the signature of the Director;
• Maintain a proper filing and recording system for all incoming and outgoing correspondences and documents; 
• Receive guest/visitors/staff and provide them with basic information on relevant issues and procedures;
• Answer and screen telephone calls/E-mail/Fax message and ensure follow up with the Director and Heads of Divisions/Units

Academic Requirements and Relevant Experience

• Diploma in Secretarial Studies, Administrative Services, Office Management, Business Administration, Business Management, Clerical Studies or any related field from a recognized educational institution with 3 years of relevant work experience in administrative and/or secretarial work.
• Candidates who are holders of Bachelor’s degree in Secretarial Studies, Administrative Services, Office Management, Business Administration Business Management, Clerical Studies or any related field from a recognized educational institution are required to have 2 years of relevant work experience in administrative and/or secretarial work.
• A higher qualification will be an added advantage
• Experience in planning and coordination of meetings with various stakeholders
• Work experience in SAP as well as in diplomatic mission, international organization or international non-governmental organizations, will be an add advantage.

Required Skills:

• Attention to detail and ability to work effectively under pressure;
• Ability to organize and present data in an understandable and useful manner
• Sound planning and organisational skills 
• Good interpersonal skills
• Strong communication ability both orally and in writing
• Proficiency in Microsoft Office (MS-Word, MS-Excel, MS-Power Point)
• Proficiency in one of the AU official working languages (French, English, Portuguese, Arabic, Spanish & Kiswahili) is mandatory  and  fluency in another AU language(s) is an added advantage

Core Competencies:

• Teamwork and Collaboration
• .Learning Orientation
• Communicating with Influence

Functional Competencies:

• Job Knowledge Sharing
• Continuous Improvement Focus

Remuneration

• Indicative basic salary of US$ 12,834.00 (GSA4 Step1) per annum plus other related entitlements e.g. Post adjustment ( 48% of basic salary), Housing allowance US$ 16,813.00   (per annum), and education allowance (100% of tuition and other education-related expenses for every eligible dependent up to a maximum of US$ 10,000.00 per child per annum), for internationally recruited staff and a maximum of $3,300 per child per annum for locally recruited staff.

Application Closing Date
6th May, 2024 (11h59 p.m. EAT).

Method of Application
Interested and qualified candidates should:
Click here to apply online

Note

• Only candidates who meet all job requirements and are selected for interviews will be contacted.
• Consideration will be given only to those candidates who have submitted a fully completed online application with a curriculum vitae (CV), an African passport, and the required academic qualifications, such as Diplomas, Bachelor's degrees, Master's degrees and any relevant certificate in line with the area of expertise.
• The African Union is an equal opportunity employer, and female candidates are strongly encouraged to apply.
• Candidates from less represented countries within the African Union are strongly encouraged to apply for positions that fit their profiles. These countries include Algeria, Angola, Cape Verde, Central African Republic, Comoros, Egypt, Equatorial Guinea, Eritrea, Eswatini, Guinea, Guinea-Bissau, Liberia, Libya, Madagascar, Mali, Morocco, Namibia, Niger, Sahrawi D.R., Sao Tome and Principe., Seychelles, Somalia and Tunisia.
• Gender Mainstreaming: The AU Commission is an equal opportunity employer and qualified women are strongly encouraged to apply.