Deputy State Program Manager at an Indigenous Non-profit and Non-governmental Organization

We are an indigenous non-profit and non-governmental organization with Head Office in Abuja and field offices in several locations across Nigeria. We are in the business of saving lives, making life more meaningful and productive for all Nigerians and especially for people living with; and affected by HIV. It is an organization built on strong core values, we believe strongly in commitment, innovation, inspiring leadership, and partnerships.

We are recruiting to fill the position below:

Job Title: Deputy State Program Manager

Location: Ikeja, Lagos
Employment Type: Full-time

Do You Have What It Takes To Join Us?

• We are in search of innovative, creative, and self-motivated talents with outstanding skills and proven track records in the advertised position. A reliable individual who is committed, audacious, accountable, and passionate (females and HIV community members are strongly encouraged to apply) with strong core values to work with our highly experienced team at our Head and state offices in the following capacities:
• A reliable executor who is flexible and can hit the ground running in aiding the organization achieve its goals as it aligns with saving lives, making life more meaningful and productive for all Nigerians and especially for the most vulnerable.
• If this typifies you, kindly read on.

Team Purpose

• The program team provide overall supervision for state office project management and the coordination of CIHP activities at the states and LGAs.
• The team has programmatic oversight and coordinates the multidisciplinary health facility quality improvement teams in the states.
• It is responsible for managing the coordination and collaboration with government officials, all public sector and NGO partners in the focal states.

Job Summary

• The State Program Manager is a key member of the senior management team and will oversee the implementation of various health interventions including comprehensive HIV care and treatment services across supported LGAs in Lagos state.
• The position is responsible for coordination and execution of all program activities in the state and brings professional credibility to organizational capability and reputation in program implementation.
• The post holder shares in the overall responsibility for the management of the program including direction, supervision, and evaluation of State Technical Leads, Satellite Office Managers and field office staff.
• The job holder will supervise multi- disciplinary teams of professionals providing technical support to supported facilities providing HIV/AIDS care and treatment and other health services that are consistent with the organizational goals and project objectives.
• As leader of CIHP state programs, the incumbent represents CIHP values and principles in interactions with staff and external audiences.
• In particular, the candidate will assist the CEO in representing the organization before donors, government representatives, partner agencies, local institutions, and the media.

Specific Duties & Responsibilities

• Oversee the provision of technical assistance, as directed by the CEO to health care facilities supported by the organization. Such assistance includes training of staff, patient database EMR management, facilitation and improvement of community linkages, enhancing laboratory support for patient flow analysis, development or improvement of referral systems, procurement and supplies, improvement of pharmaceutical services.
• Develops overarching departmental goals, objectives and budget and obtains necessary approvals; cascades goals, objectives, and budget, where applicable, to direct reports
• Works collaboratively with Deputy State Program Manager, Clinical Services and other peers to align cross-department goals and objectives, as and where appropriate.
• Leads team in identifying new or enhanced opportunities to streamline and increase overall effectiveness and efficiencies of various program areas, practices and/or other resources.
• Uses long-range project plans and objectives to identify, align, build and implement the appropriate infrastructure, organization design, distinct roles & responsibilities, as well as other resources to enable the organization meet or exceed program goals & targets year to year, and therefore over the longer-term.
• Guides the development or refinement of materials related to HIV/AIDS care and treatment, including guidelines, protocols, algorithms, training materials and monitoring and evaluation tools;
• Work with relevant departments on integrated management of program finances ensuring effective use of resources and achieving program objectives in compliance with donor requirements
• Oversees and monitor procurement, laboratory and training, and network plans
• Serves as a resource in the evaluation of ongoing programs and in subsequent development of new and/or expanded programs for the care and treatment of HIV/AIDS;
• Ensures that all required periodic project narrative and financial reports for donors are prepared and submitted to the central office in a timely manner for review and final submission.
• Oversees preparation of detailed project or program development plans. Specifically supports in any budget allocation as well as external vendor identification and negotiations.
• Provides management support in organizing major program/project events (trainings, workshops, seminars, etc.) and coordinate with the management support unit on all financial and administrative actions related to program activities.
• Develops training plans to further build the skills of program/project staff in technical, managerial, and reporting areas.
• In coordination with program support and implementation units, review and provide operational feedback to Program Managers, Officers and Associates on implementation issues, and develop strategies for improving and enhancing program support services
• Supports capacity building of facility personnel to better implement their role in the technical planning, management and evaluation of HIV/AIDS and other health programs
• Ensures a balance of complementary and diverse skills/knowledge and experience to optimize the team's ability to meet or exceed goals & objectives.
• Develops and retains talent and aligns appropriate skills, abilities, knowledge and experience to the requirements of different roles with a strong succession plan for all key positions within the state.
• Proactively provides performance feedback on a frequent basis and gives additional coaching/advice/guidance to help individuals and/or the team overall to improve in areas for development as well as leverage existing strengths and capabilities.
• Acts rapidly, appropriately, decisively and consistently in cases of observed or reported potential policy violations in project implementation as stipulated by organizational policies and procedures
• Plays a leadership role in defining and implementing departmental performance metrics, i.e., key performance indicators for compliance, project effectiveness, as well as efficient and effective vendor contracting.
• Provides executive summary status reports and presentations on in-development or completed projects. Includes periodic executive summary reports on program activities, budget and status.
• Oversees direct reports and their work to ensure appropriate, thorough implementation plans are completed and implementation activities are undertaken (includes communication, training & development, systems upgrade or modifications, new or enhanced reporting tools and mechanisms, job aides, updates to existing project guidelines, etc.)
• Perform other duties as required.

Qualifications & Experience

• Postgraduate Master's Degree on Development or other Social Sciences and five years management experience of running country programs, exposure to different countries would be an advantage;
• 10 years experience of managing public health programs and a working knowledge of the program priorities; at least 5 years substantial experience and knowledge of effective financial and budgetary control and securing and managing grants (e.g., USAID, CDC/PEPFAR and other donor grants);
• Ability to analyze information, evaluate options and to think and plan strategically;
• In depth understanding of national and international development issues in particular in relation to reproductive health and HIV / AIDS;
• Proven track record/abilities to manage large-scale, cross-functional business process improvement strategies, plans, activities and teams
• Expert knowledge of best-practice project management and change management methodologies, tools and techniques
• Exceptional analytical and problem-solving skills, as evidenced through previous work experience and results achieved; capable of effective and efficient development, management and tracking of large-scale projects
• Superior partnering skills, exceptionally strong and highly effective working relationships with internal & external partners / stakeholders
• Excellent leadership skills; can manage larger-scale teams, develop individual skills and abilities, while driving teams to meet or exceed targets & goals
• Demonstrates leadership among peers and subordinates by consistent application and modeling of the appropriate compliance, behavior and conduct.
• Exhibits a positive and professional demeanor in and outside of the workplace that exemplifies and furthers the mission, vision and values of the program; and does not compromise ethics or integrity or undertake legal risks while pursuing program goals.
• Strong written and verbal communications skills combined with the ability to work collaboratively with program staff and stakeholders across organizational boundaries;
• Ability to work independently with minimal supervision, to be able to accept and discharge substantial responsibilities, to prioritize work assignments, to meet deadlines, and to exercise professional judgment.
• Exhibits a positive and professional demeanor in and outside of the workplace that exemplifies and furthers the mission, vision and values of the program.

Application Closing Date
19th April, 2024.

Method of Application
Interested and qualified candidates should:
Click here to apply online
And
Submit their current CV and Suitability Statement (not more than 200 words indicating position and location) in Microsoft Word format to: [email protected] using the JOB TITLE, LOCATION AND APPLICANT FULL NAME as the subject of the email e.g. COM01 Abuja, ADESUWA NWACHUKWU.

Note

• It is important to apply via the link and the mail, as applications sent to ONLY the email address will be considered invalid.
• Only shortlisted candidates will be contacted to advance to the next stage of the selection process
• Qualified women, Locals and residents of this ocation are encouraged to apply.
• Applications are reviewed in the order of arrival, and we reserve the right to close the offer before the term initially indicated if suitable applications are received.