Administrative Officer at Green Habitat Initiative

Green Habitat Initiative (GHI) is a non-profit, non-governmental organisation promoting the achievement of SDG 6 (clean water) and SDG 11 (sustainable cities and communities) in Nigeria. Incorporated in 2016 in Nigeria, GHI has worked in various sectors such as environmental sustainability, urban planning, sustainable urban development, urban agriculture, social urban innovations, architecture, WASH, solid waste management, recycling activities, environmental activism, etc.

GHI has worked with various local and international partners such as VINNOVA Group Sweden, USAID, French Institute Nigeria, Energies 2050, Embassies of Germany, France and Czech, The Water Mechanics, Baze University, One Environment, Stop Don't Drop, etc. to deliver its projects.

We are recruiting to fill the position below:

Job Title: Administrative Officer

Location: Abuja (FCT)
Employment Type: Full-time

Job Summary

• The Administrative Officer with I.T. and/or Finance skills will play a crucial role in supporting the operational efficiency of the organization by managing administrative tasks, managing human resources needs, assisting with financial management processes and providing support with IT needs such as our website.
• The ideal candidate will be a versatile team player, detail-oriented, possess strong organisational skills, demonstrate proficiency in finance-related duties and be interested in ICT.
• While he/she will be stationed at our HQ in Abuja, the person is expected to extend the support and functions across all our project offices across the country.

Key Responsibilities
Administrative Duties:

• Oversee day-to-day administrative tasks, including but not limited to managing office supplies, handling correspondence, and maintaining filing systems.
• Manage human resource needs such as overseeing contract administrations, reviewing staff and staffing needs, and providing them support as necessary.
• Coordinate logistics for meetings, workshops, and events, including venue booking, catering arrangements, and equipment setup.
• Assist in drafting and formatting documents, reports, and presentations as needed.
• Manage travel arrangements and accommodations for staff and visitors.
• Support in hiring and management of staff for the organisation.

Financial Management:

• Support in budget preparation and monitoring, including tracking expenses, analysing variances, and preparing financial reports.
• Maintain accurate financial records and documentation in compliance with organisational policies and regulatory requirements.
• Support the preparation of grant proposals, donor reports, and funding applications by providing financial data and analysis.

Collaboration and Communication:

• Collaborate with team members across departments to ensure smooth coordination of administrative, I.T., and financial activities.
• Communicate effectively with stakeholders, external partners, and vendors to address inquiries, resolve issues, and coordinate correspondences (outgoing and incoming letters) between GHI and external partners/ stakeholders.
• Assist in the development and implementation of policies, procedures, and guidelines related to administrative, I.T., and financial management.
• Demonstrate understanding of program and project management.

Information Technology (I.T.) Support:

• Provide technical support to staff for hardware, software, and network-related issues.
• Install, configure, and maintain computer systems, software applications, and peripheral devices.
• Ensure data security and privacy by implementing appropriate measures, including regular backups and antivirus updates.
• Stay updated on emerging technologies and recommend solutions to enhance organisational efficiency.

Qualifications

• A Degree in Management, Administration, or a related field is required.
• A master’s degree is required. Preferably an MBA.
• Proven experience in administrative roles with some experience in finance functions and/or IT, preferably in the non-profit sector.
• Strong proficiency in Microsoft Office Suite and other relevant software applications.
• Knowledge of accounting principles and financial management practices.
• Familiarity with I.T. infrastructure, networking, and troubleshooting techniques.
• Excellent organisational, multitasking, and time management skills.
• Strong attention to detail and accuracy in data entry and record-keeping.
• Ability to work independently with minimal supervision and as part of a team.
• Commitment to the mission and values of our organisation.

Application Closing Date
19th April, 2024.

Method of Application
Interested and qualified candidates should:
Click here to apply online

Note

• Kindly upload your CV. It should be 2 pages maximum. Name the file as CV_FirstName_LastName and in PDF format.
• We are more interested in learning about your achievements in your previous experiences than your daily tasks. We advise you to focus on 3 to 4 major achievements in your current/past roles.
• Cover letter. 1 page maximum. Name the file as CL_FirstName_LastName in PDF format.
• We will read your CV and come to know of your achievements. Therefore, your cover letter should not be a repetition of your CV. Instead, use it to succinctly inform us what unique value you will bring by joining us that is not mentioned anywhere in your CV.
• Any file submissions that violate the submission guidelines will not be considered.
• Ensure your contact details are updated.
• GHI is an equal-opportunity employer. Consistent with applicable law, all qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship, colour, family or medical care leave, gender identity or expression, genetic information, immigration status, marital status, medical condition, physical or mental disability, political affiliation, protected veteran or military status, race, ethnicity, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable local laws, regulations and ordinances.
• Kindly note that appointment to this position is contingent upon the award of this contract by the donor, and only shortlisted candidates will be contacted. Sometimes, in the future, we invite unsuccessful applicants to consider other roles that match their interests and skills. So take the opportunity to get us to know you.