Procurement Advisor at MEBS Global Funding

MEBS Global provides a variety of in-country support and local assistance as well as cargo transportation and logistics management services with primary focus in emerging markets and conflict, post-conflict environments in the Middle East, Asia, and Africa. MEBS Global maintains 12 offices in 11 countries including 2 offices in Nigeria.

MEBS Global has been awarded the Fourth Party Logistics (4PL) service provider contract for the Malaria Component of the Global Fund Grant Cycle 7 (GC7) on behalf of the Government of Nigeria (GoN), building on previous efforts to enhance its visibility and involvement in warehousing and distribution operations. MEBS is expected to manage the warehousing and distribution of malaria commodities in the 13 Global Fund-supported states.

We are recruiting to fill the position below:

Job Title: Procurement Advisor

Location: Abuja (FCT)
Employment Type: Full-time

Responsibilites

Goods and Service Solicitation:

• Prepare RFQ or RFP documents for solicitation of services or goods detailing the scope of work, technical specifications, terms and conditions, and evaluation criteria.
• Manage the RFQ process, including communication with suppliers/vendors, clarifications, and ensuring timely submission of bids.
• Coordinate Technical Evaluation meetings to analyze RFQ responses, negotiate terms and prices with selected suppliers/vendors, and support the finalization of vendors' contracts or Purchase Orders in accordance with organizational policies and procedures.
• Prepare EOI documents and support the prequalification process for suppliers including physical inspections.
• Conduct due diligence on all suppliers' proposals including verification of documents, reference checks, and leading physical inspections where appropriate.
• Manage and keep all files and documentation pertaining to all procurement processes from start to finish ensuring the procurement system is audit ready.
• Provide ad-hoc support for urgent procurement needs, such as expediting orders, resolving supplier issues, and addressing contract disputes.
• Conduct market research and supplier assessments to identify alternative sourcing options for critical goods or services

Supplier Relationship Management:

• Manage and regularly update the project’s database of suppliers for goods and services.
• Maintain a professional relationship with the project’s suppliers base ensuring their feedback or concerns are documented and addressed by the relevant project departments promptly.

Contract Management:

• Co-manage contract with the user’s departments ensuring the contract terms and conditions are applied as necessary.
• Effectively liaise with the User or technical department to ascertain the satisfactory performance of contract deliverables or supplies.
• Support the review of suppliers’ invoices to ensure billing aligns with the rates card and methodology in the contracts.
• Work with the technical units or user department to conduct periodic vendor performance review meetings, and translate learnings to improve procurement processes, and contract terms and conditions.

Coordination and Internal Stakeholders Management:

• Proactively track all project’s procurement action requests and manage procurement update tracker ensuring all tasks are completed as scheduled.
• Liaise with the technical or user departments in developing clear technical specifications for all procurement requests.
• Assist in the evaluation of emergency procurement requests, ensuring compliance with procurement policies and regulations.
• Collaborate with cross-functional teams to address unforeseen procurement challenges and find timely solutions.
• Any other tasks assigned by the Senior Manager, Procurement.

Interpersonal Competencies:

• Ability to work with other team members
• Flexibility
• Decisiveness
• Personal integrity

Language:

• Fluency in English (speaking, reading, and writing).

Application Closing Date
8th April, 2024.

How to Apply
Interested and qualified candidates should send their CV and Cover Letter as a single PDF document to: [email protected] using the Job Title as the subject of the mail.

Note: Women are encouraged to apply.