Finance Manager at Ambassadors of Dialogue Climate and Reintegration (DCR Ambassadors)

Ambassadors of Dialogue, Climate and Reintegration (DCR Ambassadors) a national Non-governmental and not-for-profit organization with presence in northeast Nigeria, is inviting suitable qualified candidates to apply to Volunteer their time, skills and professional experience in various fields including peacebuilding, conflict transformation, protection, education, security, information and communication technology (ICT), arts, culture, sports, disaster risk reduction, climate change and environment, as well as reintegration.
DCR Ambassadors was formed by a group of young and energetic human rights and environment activists, who are highly motivated, inspired and committed to contribute their time, skills and energies to care for the People and the Planet. The organization seeks to fill the gaps in human rights advocacy; women and youth empowerment, gender equality, ethnic, cultural and social relations; Trauma healing, environment and social justice; peacebuilding and conflict transformation; as well as countering violent extremism.

We are recruiting to fill the position below:

Job Title: Finance Manager

Location: Yola North, Adamawa
Employment Type: Full-time
Job Field: Finance / Accounting / Audit , NGO/Non-Profit

Job Description

• The Finance Manager reports directly to the Executive Director and is a key member of the Country Finance Team. The position directly supervises a team of staff at different professional skill levels, works closely with colleagues at all levels of DCR Ambassadors global management structure, especially subject matter experts in accounting, budget and finance, business development, finance systems and grants compliance.

Scope of the Position

• The Finance Manager Supports the Management in the overall financial management of the country office portfolio which is be composed of projects funded by Donors and/or other multi-lateral and privately funded initiatives.
• S/he will support the Executive Director to manage a collaborative effort with country office and global management colleagues to ensure adherence to DCR AMBASSADORS policies and procedures, maintain strong internal controls; and maintenance of the general ledger and all other accounting functions.

Specific Responsibilities
Overall Management and Leadership:

• Under the supervision of the Executive Director, work closely with the Program Management team to monitor burn rates, pipelines, and other aspects of the country office financial health. Flag unusual budget variances or problems and recommend corrective action.
• In collaborative effort with program managers, ensure high-quality financial planning, management, reporting and auditing of all programs, including thorough budget preparation and monitoring.
• Be familiar with finance and other systems in the organization and optimize utilization to achieve efficiencies.
• Review and assess status of the country office policies, procedures, and workflows, identify gaps or outdated policies and recommend improvements.
• Keep abreast of changes in laws and regulations of local authorities (e.g., consortium of non-governmental organizations, Tax Department) and constituents that impact DCR Ambassadors operations and ensure office adherence.
• Support in Building a highly effective Finance team, recruiting, supervising, mentoring, and evaluating staff, and engaging in frequent performance conversations with team members.
• Delegate responsibilities, consult with, and guide staff to achieve goals and contribute to an atmosphere conducive to professional growth and development.
• Identify and implement best practices in financial operations. Participate in international work groups assigned to develop global policies and/or optimize systems and procedures.

Budget and Grants Management:

• Maintain a complete financial knowledge of the portfolio of awards in the country office.
• Support the preparation and analysis of the annual and mid-term budget of the country office., as well as re-forecasts, as needed.
• Work with the Executive Director and in Collaborate with Business Development unit to prepare proposal budgets, budget narratives and budget amendments. Review budgets to ensure conformity with the work plan.
• Review and analyze impact of cost extensions, no-cost extensions, and other budget realignments.
• Conduct monthly monitoring of project implementation rates and share variance analysis reports with Executive Director for strategic decisions and actions
• Ensure invoices, financial reports, analysis of accruals, forecasts and other financial deliverables for awards are completed accurately and on a timely basis.
• Reconcile donor reports to the general ledger (cash and expenses).
• Track and report monthly project expenditures with the Executive Director for program actions.
• Conduct field visits to sub-recipients and state offices as required, to assist in the assessment of sub-recipients' financial management and State team mentoring
• Manage project start-up and/or closing processes, as needed.
• Maintain up-to-date knowledge of donor procedures and DONORS rules and regulations and ensure compliance.

Accounting and General Ledger Management:

• Perform, and engage hands-on as needed, with accounting and finance staff to ensure timely and accurate general ledger maintenance, banking and cash management, accounts payable, and payroll and procurement processes, for the primary office and any sub-offices.
• Support Accounting functions and reviews to ensure that:
• financial data is accurate and up to date for a timely monthly closing process.
• general ledger balances are analyzed;
• quality financial reports are produced according to donor and DCR AMBASSADORS timetables
• payroll is analyzed for accuracy and consistency before final approvals and payment
• benefit and tax payments (social security contributions, taxes, etc.) are made on time with solid documentation of all payments and calculations to conform with local law and DCR AMBASSADORS Human Resources policies.
• filing systems and archiving of financial records are maintained;
• any contingent liabilities are tracked and reported to Executive Director
• country and project audits are scheduled on a timely basis and that any corrective action plans are fully implemented; manage and engage in process as needed.
• Support the Executive Director efforts to Maintain cash flow to ensure that liquidity is maintained; monitor currency fluctuations; establish sound electronic banking procedures including preparation of accurate monthly bank reconciliations.

Qualifications

• Master's Degree in Finance Management, accounting, or an equivalent university degree; ICAN or equivalent certification desirable plus
• Professional experience of at least Ten years with at least five years in a similar position, preferably in an international NGO, or equivalent combination of education and experience.
• Demonstrated experience with financial reporting, financial and general ledger management, financial controls, and project management including demonstrated ability to develop and monitor budgets, and collaboratively manage operational activities.
• Interest in international development and public health programs as well as an understanding of the synergy between the programmatic, operational, and financial components in project design and implementation.
• Analytical and conceptual skills, as well as the curiosity and learning agility necessary to be successful in a growing organization with evolving financial and operating systems.
• Knowledge of donor regulations including DONORS and/or other foreign government development agencies, and other multilateral development agencies.
• Ability to negotiate/support negotiations effectively with donors, troubleshoot issues, and take proactive approaches to improving financial and budget management processes.
• Excellent capacity building, team building/management, and coordination skills. An ability to delegate responsibilities effectively and coach and mentor junior staff.
• Well-established and practiced organizational and planning skills.
• Good oral and written English language skills, including the ability to clearly communicate complex financial, compliance, and operational issues into layperson language.
• Demonstrated high-level proficiency in the use of various financial-related software (spreadsheets, accounting packages).
• Collaborative, flexible, and solution-oriented. Ability to work under pressure, maintain balance when under stress, and meet strict internal and donor deadlines.
• Ability and willingness to flex work hours to accommodate multiple time zones, as needed.
• Demonstrable respect for all persons regardless of religion, ethnicity, class, or gender, with a high comfort level working in a diverse environment with a demonstrated commitment to high professional ethical standards.
• Personal commitment to DCR Ambassadors mission and goals and the values embodied by DCR AMBASSADORS.

Application Closing Date
20th March, 2024.

Method of Application
Interested and qualified candidates should send their motivation letter and CV to: [email protected] using the Job Title as the subject of the mail.