Finance Officer at Novel Alliance for Development Aid (NADA)

Novel Alliance for Development Aid (NADA) is a national NGO registered with Nigerian Cooperate Affair Commission as a humanitarian and development organization. The organization was founded in 2017 in Maiduguri Borno State, Nigeria by Nigerian intellectuals’ humanitarian to provide integrated humanitarian services to people and communities affected by the crisis within the country with a focus on the northeast and northwest Nigerian.

We are recruiting to fill the position below:

Job Title: Finance Officer

Location: Yobe

Description

• NADA is a 'dual mandate' organization and as such equal priority will be given to both humanitarian and development work.
• This is the only way we will be able to ensure that some of the fundamental rights that we believe children have, such as survival, safety and constant access to protection and education can be guaranteed.
• As part of a commitment to work with children through humanitarian interventions, NADA will support programmes in both sudden onset and chronic emergencies.
• The Finance Officer has the responsibility to manage payments, receipts, and disbursement of funds.
• He/she would be responsible for registration and filling of all financial documents. He/she will also provide support to the finance unit.

Dimensions of the Role

• Implementation of financial management processes, protocols, and systems.

Key End Results and typical Responsibilities
Accounting software operations and reporting:

• Prepare payment, journal, and receipt vouchers using the corporate accounting software - QuickBooks.
• Ensure that transactions are complete and accurate with self-explanatory and understandable descriptions.
• Maintain good filing for all vouchers in a limited access area to ensure easy retrieval.
• Support in ensuring all documents are scanned and properly stored on Cloud
• Maintain a record of vouchers borrowed by staff and ensure that they are returned and filed appropriately.
• Support with the clearing of all open items.
• Support the monthly QuickBooks closure processes.
• Following up with offices and staff as regards the dashboard financial deadline requirements
• Print the monthly QuickBooks reports for signing and appropriate filing.
• Ensure that the QuickBooks balances of the advances account agree with the sub ledger balances.
• Contribute to the monthly financial report.
• Support program staff in making payments to participants during activities implementation.

Internal Financial Controls & Payments:

• Ensure that the documentation for payment is acceptable and accurate with all arithmetic calculations being correct.
• Approved payment requests should be processed within three days of receipt.
• Prepare the Withholding tax and VAT schedule where relevant before payment is done.
• Cancel (stamped PAID) all vouchers (payment, journal, and receipt) and their supporting documents to forestall re-use.
• Ensure all cheques are prepared in a way that ensures accuracy and validation for payments.
• Maintain cash books, including providing updates to Finance Officer to prevent negative cash and bank balance.
• Release cheques to the right payee and ensure the appropriate receipts are issued and filed.
• Perform any other duties as specified by your supervisor(s).

Advance Management:

• Prepare and maintain the sub-ledger for all advances (travel, purchase, etc.).
• Ensure timely liquidation of staff advances should not exceed seven days after travel arrival
• Should ensure that more than one advance is given to staff at a time.

Assist in the Administration of Staff Payroll:

• Prepare the withholding tax deductions report and complete and submit monthly Statutory PAYE forms to relevant Government Organizations.
• Reconciles payment of NHF with Federal mortgage bank of Nigeria
• Assist in the posting of all prepaid staff benefits on Quick book.

Qualifications and Experience

• University Degree in Accounting or relevant professional qualifications equivalent.
• At least 3 years’ experience in a similar role.
• A BSc or HND in Financial accounting and related financial/Business administration courses.
• At least 2 years of practical work experience in managing financial and administrative systems for donor-funded projects.
• A minimum of 2-year experience in grant financial management with donor-funded projects in Nigeria.

Desirable:

• Strong communication skills: oral and written.
• Experience in the use of QuickBooks (Added advantage)
• Extremely flexible, and have the ability to cope with stressful situations
• Ability to carry strenuous office duties of lifting heavy items.
• Familiar with international donors.

Application Closing Date
9th March, 2024.

Method of Application
Interested and qualified candidates should forward their CV to: [email protected] using the position as the subject of the email.