Document Controller at Efab Properties Limited

Efab Properties Limited is a foremost Estate Developer with its base in Abuja and have extended services to various states within the country. Our focus is promoting “A family, A roof” over the thirty six (36) states of the country. Paramount in our mind at Efab is an intense desire to reach out with the totality of our know-how in real estate and solve the housing needs of all classes of Nigerians in a responsible manner, befitting a responsible entity.

We are recruiting to fill the position below:

Job Title: Document Controller

Location: Abuja (FCT)
Employment Type: Full-time

Job Description
The roles and responsibilities of this include but not limited to:

• Oversee the organization, classification, and indexing of all company documents, both electronic and physical, to ensure easy retrieval and reference.
• Maintain a centralized document management system, ensuring documents are accurately labeled, versioned, and archived appropriately.
• Collaborate with cross-functional teams to collect, review, and approve documents, ensuring they adhere to company standards and regulatory requirements.
• Coordinate document reviews and approvals, tracking the progress and maintaining clear communication with stakeholders.
• Monitor and enforce document control procedures to maintain consistency, accuracy, and compliance throughout the organization.
• Documents handling and storage.
• Appropriate filling and archiving of official documents
• Retrieving filled documents for reference purposes
• Documents database management
• Ensuring accuracy and updating of documents
• Controlling the flow of documents within and outside the organization
• Ensure documents are regularly updated and obsolete versions are removed, preventing confusion and maintaining data integrity.
• Assist in conducting audits to ensure the accuracy and completeness of document records.
• Train new employees on document control procedures and provide ongoing support to ensure adherence to established guidelines.
• Generate reports and metrics related to document control activities for management review.
• Stay updated on industry best practices and trends related to document control and propose improvements to enhance efficiency.

Qualifications and Requirements

• Possess a B.Sc / HND in Library Management or related courses
• Have 3-5 years of proven experience
• Possess a high degree of confidentiality
• Excellent attention to detail with strong organisational skills.
• Possess analytical and Time Management skills
• Ability to manage and maintain databases using different information technology management systems
• Microsoft Office suite skills
• Ability to communicate effectively with team members

Application Closing Date
15th March, 2024.

Method of Application
Interested and qualified candidates should send their Resume to: [email protected] using the Job Title as the subject of the mail.