Coordinator, Management Reporting and Third Party Liaison at Hobark International Limited (HIL)

Hobark International Limited (HIL) is the parent company of the Hobark group operating in the oil and gas industry. The company was incorporated in 1998, starting as a staffing agency based in Port Harcourt. Currently we have offices in 4 countries with our head office in Lagos.

We are recruiting to fill the position below:

Job Title: Coordinator, Management Reporting and Third Party Liaison

Location: Lagos
Job Type: Contract
Department/Division/ Unit: Facilities

Job Objective/ Purpose of Job
Manage the coordination, general analysis and dissemination of all executive management information associated with Facilities (projects and engineering), essentially comprising:

• Management information analysis and reporting in terms of monthly and quarterly project progress reporting.
• Technical/project liaison with external parties (namely, NAPIMS, DPR, NCDMB).
• Internal liaison with Project teams, Cost and Planning, Asset Management, Production, Commercial and Finance.

Reporting Relationships:

• Functionally Reports To: Manager, Project Services
• Administratively Reports To: Manager, Project Services

Supervises:

• No direct reports, however, in view of the nature and importance of the information being handled, the position requires regular direct interaction with General Manager Facilities and Deputy Managing Director -Operations.
• In addition, due to the number of individual projects all being executed at the same time (matrix basis), close interaction with Project Teams, Cost and Planning, and Project Finance is a key aspect of the job.

Working Relationships:
Internal:

• Facilities Team Leaders and their reports, Asset Managers, Production Project Coordinators, Project Services Planners and Cost Engineers and Commercial Support (budgeting/project accountants).

External:

• Government Authorities (NAPIMS, DPR, NCDMB), Contractors.

Job Duties / Responsibilities / Accountabilities

• Coordinate and produce Facilities key management reports (monthly and quarterly). For the purpose of consistent reporting, this requires analysis of individual Project team reports with respect to costs and schedule, performance analysis (variance reporting and forecasting), approvals, change and interface management, contracts, assurance, risk and opportunities, etc.
• Act as Facilities focal point for overall coordination of annual work plans/budgets and long term business plans, together with Asset Managers/Budget Planners.
• Responsible for preparation/coordination of Facilities presentation materials for NAPIMS SUBCOM/TECOM meetings, Corporate Management meetings as well as various ad-hoc key meetings.
• Facilitate monthly Facilities Leadership Team meetings (FLTM) including agenda preparation, compilation of meeting materials (slides and handouts), recording of meeting actions/minutes and action tracking.
• Coordinate all Facilities liaison matters between NAPIMS and respective Project teams whilst maintaining close relations with NAPIMS focal points.
• Responsible for the overall technical liaison (including overall management of action tracking) between Facilities and 3rd Parties, namely NAPIMS, DPR and NCDMB.
• Ensure that all commitments made to 3rd Parties and commitments made by 3rd Parties are properly followed up and implemented within the timelines set.
• Responsible for coordinating preparation and issue of the Facilities weekly highlights.
• Responsible for preparation of Monthly Progress Reports.

Key Performance Indicators / Performance Goals

• Ensure timely and accurate publication of monthly and quarterly reports and presentation materials.
• Maintain production of reports/presentations to a consistently high quality standard in terms of content and format.
• Maintain regular contact with NAPIMS officers overseeing Facilities projects/activities.
• Issue FLTM minutes within 1 week of the meeting.
• Report monthly on status of actions close-out for FLTM, NAPIMS liaison, etc.
• Compile the monthly project status report for NAPIMS before the end of each month.
• Financial Dimensions: No direct responsibility but indirectly annual Facilities budget can be in the order of $US 100 – 500 million.

Job Specification

• Education Qualification: Minimum of 2nd Class Honours University Degree in an Engineering or relevant technical discipline.
• Professional Qualification: Membership of a relevant Professional Institution preferred but not essential.

Experience:

• At least 15 years upstream oil and gas company experience, preferably with time spent in a Joint Venture operation. It is expected the incumbent will have a sound background in project management/engineering with a solid cost and planning knowledge.
• Outstanding written and communication skills are absolutely essential, as is an ability to rapidly edit and draft quality report submissions.
• Sound track record in preparation of management information/data gathering and evaluation type reports suitable for external 3rd parties such as Shareholders, Governmental Authorities, etc.
• Experience in an interface role and working with people of differing cultural backgrounds.
• Age 40 +

Primary Skills:

• Good understanding of the key activities involved in Project Management of oil and gas projects both for onshore and offshore environments.

Key Competencies Requirements:
Functional/ Technical:

• Good understanding of the key activities involved in Project Management of oil and gas projects both for onshore and offshore environments.
• Sound knowledge and practical experience in planning, scheduling, estimating, forecasting, monitoring and reporting project costs within a project engineering environment.
• Able to manage a number of key issues in parallel, prioritise and keep all in focus without allowing anything of significance to be overlooked.
• Ability to provide attention to detail combined with a passion for excellence (both in quality and timely delivery) combined with a high level of personal integrity.
• Able to assimilate information and prepare high quality and accurate briefing and presentation materials at short notice.
• Well-organised and structured approach to gathering and maintaining large amounts of information.
• Excellent PC skills - Word, Excel, and in particular PowerPoint, is a must. MS Project is also an advantage.
• Totally fluent in English, written and spoken.

Managerial:

• Strong interpersonal skills required, including the ability to manage and influence effectively a wide variety of interfaces (contacts) both internally and externally.
• Well developed ability to prepare reports, narratives and presentations that are accurate, to a high level of quality and on time.
• Well developed supervisory and mentorship skills.

Behavioural:

• Well organised, interactive, good attention to detail without losing sight of the overview, ability to work to deadlines, self starter, able to challenge, delivers.
• Ability to work under pressure against tight deadlines whilst maintaining a high standard of consistency, accuracy and quality is essential.
• Strong and committed team player, but also able to operate on an individual basis.

Work Cycle (Hours/Days):

• Monday - Saturday
• (7.30 a.m. - 4.30 p.m.) With flexibility as and when required to suit operational requirements.
• Rotation n/a
• Shift n/a

Travel Requirements:

• None
• 0 – 30 % Occasional onshore and offshore field trips within Nigeria
• 31 – 60%
• 61 – 100%

Physical Requirements:

• Office Yes
• Field No

Application Closing Date
Not Specified.

Method of Application
Interested and qualified candidates should:
Click here to apply online