Senior Events Officer at AfriLabs

AfriLabs is a pan-African innovation-focused organisation that works with over 400 innovation and technology hubs and other stakeholders to raise successful startups and entrepreneurs that are developing and deploying innovative solutions to African problems through the adoption of technologies.

We are recruiting to fill the position below:

Job Title: Senior Events Officer

Location: Abuja (FCT)
Working Time / Days: 9 AM- 5 PM; Monday to Friday
Working Style: Hybrid

Job Role

• We are seeking to recruit a Senior Events Officer to join the team and provide high-level strategic support to the Events department while taking ownership of deliverables within the department and the organisation extensively.
• To be successful in this role, you should have strong organisational skills, top-notch event management skills, the ability to manage time and meet deadlines, and strong report-writing skills. The candidate should be proactive, forward-driven driven and result-oriented.

Responsibilities

• Develop and implement a comprehensive plan for the AfriLabs Annual Gathering and other ecosystem events, including logistics, timelines, and resource requirements.
• Oversee the end-to-end execution, ensuring a seamless and memorable experience for participants.
• Plan, manage, and execute AfriLabs ecosystem events, including conferences and City Meet-Ups.
• Develop content, concept notes, and event plans.
• Conduct a thorough evaluation of the event, gathering feedback and preparing a comprehensive post-event report with recommendations for future improvements by preparing timely and technical reports of all AfriLabs events.
• Develop and manage event budgets, tracking expenditures, and ensuring cost-effectiveness.
• Negotiate contracts with vendors and suppliers to secure favourable terms and manage expenses within budgetary constraints.
• Track event finances, provide budget reports, and offer support for production and technical aspects.
• Activity-based Financial report (ABC)
• Collaborate with internal teams to align the event with organizational goals and objectives.
• Liaise with external stakeholders, including partners, sponsors, and speakers, to ensure their active participation and support.
• Coordinate logistical aspects of the event, including vendor engagement, venue selection, transportation, accommodation, and catering.
• Oversee on-site operations to ensure smooth event flow and handle any unforeseen challenges.
• Engage and manage vendors, collaborating with the Operations department.
• Assist in developing best practices, conducting reviews, and preparing reports for management.
• Research venue options, schedule events, and manage room layouts/seating arrangements.
• Work with the communications team to develop a marketing strategy, implementing promotional activities to enhance attendance and increase visibility.
• Lead event planning and production meetings, coordinating with the Communications Team.
• Collaborate with the programme team to integrate thematic content into the event agenda.
• Coordinate session schedules, speaker logistics, and participant engagement activities.
• Create and manage event sponsorship packages, soliciting and securing sponsorships.
• Organise and manage invitation, registration, and attendee check-in processes.
• Collaborate with the Communications and Member Services department for speaker engagement and content management during AfriLabs events.
• Coordinate virtual events and recommend appropriate virtual platforms.
• Manage on-site production and clean-up, securing volunteers, and overseeing staff.

Required Skills, Qualifications & Abilities
Qualifications:

• Bachelor’s Degree in Business Administration, International Relations or any other related field.

Experience:

• 5 years experience in Event Management and corporate management.
• Proven experience in planning and executing large-scale events, preferably with a Pan-African focus.
• Familiarity with Pan-African issues and cultural sensitivities.
• Project Management and Coordination.

Skills:

• Strong organizational, budget and project management skills.
• Capacity to perform effectively in a fast-paced environment with the ability to meet deadlines.
• Ability to work independently and as part of a team.
• Project management skills
• Extensive knowledge and experience with Google Suite Tools.
• A positive and proactive attitude towards work.
• Self-motivated.
• Excellent communication and interpersonal skills
• Proficiency in event management software and tools.

Application Closing Date
2nd February, 2024.

How to Apply
Interested and qualified candidates should send their CV and Cover Letter to: [email protected] using the Job Title as the subject of the mail.