Senior Sub-contracts Manager at an Indigenous Non-profit and Non-governmental Organization

We are an indigenous non-profit and non-governmental organization with Head Office in Abuja and field offices in several locations across Nigeria. We are in the business of saving lives, making life more meaningful and productive for all Nigerians and especially for people living with; and affected by HIV. It is an organization built on strong core values, we believe strongly in commitment, innovation, inspiring leadership, and partnerships.

We are recruiting to fill the position below:

Job Title: Senior Sub-contracts Manager

Location: Abuja
Grant duration: Subject to availability of funds and exceptional grant performance.

Do You Have What It Takes To Join Us?

• We are in search of innovative, creative, and self-motivated talents with outstanding skills and proven track records in the advertised position.
• A reliable individual who is committed, audacious, accountable, and passionate (females and HIV community members are strongly encouraged to apply) with strong core values to work with our highly experienced team at our Head and state offices in the following capacities:
• A reliable executor who is flexible and can hit the ground running in aiding the organization achieve its goals as it aligns with saving lives, making life more meaningful and productive for all Nigerians and especially for the most vulnerable. If this typifies you, kindly read on.

Job Purpose

• The Senior Subcontracts Manager’s primary responsibility is to coordinates all financial activities associated with developing, managing and monitoring sub awards and formal service level agreement including budgets according to CDC and other donors' rules and regulations.

Essential Duties and Responsibilities

• Coordinates all financial activities associated with developing, managing and monitoring sub-awards and formal service level agreements including budgets according to CDC and other donor rules and regulations as applicable.
• Conducts periodic monitoring visits at different levels to subcontract sites to ensure accountability and fiscal health.
• Oversees periodic review and revision of policies and procedures that enhances effective implementation of programs in line with 45 CFR 75, HHS and SOP.
• Coordinates the sub-contract team in conjunction with programs unit for identification, assessment, selection and close-out processes of subcontracts in line with USG and other donor rules and regulations.
• Ensures key donor compliance checklist are available to sub-recipients.
• Standardizes approaches to grant management and compliance with sub-recipients.
• Takes appropriate action in cases of recurrent non-compliance with Terms and Conditions of the sub-awards.
• Prepares program budget and ensures adherence to budgetary provisions/ limits and ensure cost-effective solutions.
• Track expenditures, manage change orders, and implement cost-control measures to achieve project financial goals.
• Supports the Associate Director, Finance operations in the preparation and submission of Monthly, Quarterly and Annual Expenditure reports for funders.
• Prepares Federal Funding Accountability and Transparency Act (FFATA) reports of qualified Sub recipients for funders.
• Identify potential risks in subcontract agreements and develop mitigation plans to minimize contractual, financial, and performance-related risks.
• Monitor subcontractor compliance with contractual obligations, ensuring adherence to deadlines, deliverables, and quality standards.
• Any other duties and responsibilities assigned by my supervisor.

Qualifications and Skills

• Bachelor's Degree in Business Administration, Finance, Supply Chain Management, or a related field. Advanced degree or professional certifications (e.g., CSCP, CPSM) is a plus.
• Proven experience (10 years) in subcontract management or procurement, preferably within NGO.
• Strong negotiation, contract management, and vendor evaluation skills.
• In-depth knowledge of subcontracting laws, regulations, and best practices.
• Excellent communication, interpersonal, and problem-solving abilities.
• Proficiency in contract management software and MS Office Suite.

Application Closing Date
20th December, 2023.

Method of Application
Interested and qualified candidates should:
Click here to apply online
And
Submit their current CV and Suitability Statement (not more than 200 words indicating position and location) in Microsoft Word format to: projectrecruitment255@gmail.com using the JOB TITLE, LOCATION AND APPLICANT FULL NAME as the subject of the email e.g. Senior Sub-contracts Manager - Abuja- ADESUWA NWACHUKWU.

Note

• Qualified women and locals are strongly encouraged to apply.
• It is important to apply via the link and the mail, as applications sent to ONLY the email address will be considered invalid.
• Only shortlisted candidates will be contacted to advance to the next stage of the selection process.
• Qualified Locals and residents of these locations are encouraged to apply.
• Applications are reviewed in the order of arrival, and we reserve the right to close the advert before the term initially indicated if suitable applications are received.