Assistant Company Secretary (Legal) at a Leading Microfinance Bank

A leading Microfinance Bank in Nigeria is recruiting a highly experienced and detail-oriented candidate to fill the position below:

Job Title: Assistant Company Secretary (Legal)

Location: Lagos Island, Lagos
Employment Type: Full-time
Reporting Line: Head, Legal Department

Overview of Position

• We are seeking a highly experienced and detail-oriented Assistant Company Secretary (Legal) with a proven track record and a minimum of 10 - 15 years of experience to join their team.
• The successful candidate will play a crucial role in ensuring compliance with corporate regulations, managing board affairs, and providing legal support to the organization.
• The ideal candidate will possess in-depth knowledge of corporate law, exceptional organizational skills, and the ability to work in a dynamic and fast-paced environment.

Responsibilities
Corporate Governance:

• Assist in managing and ensuring compliance with corporate governance requirements, including adherence to statutory and regulatory obligations.
• Advise management team on corporate governance matters.
• Keeping up to date with regulatory or statutory changes and policies that might affect the organisation.
• Ensuring that policies are up to date and are approved.
• Communicate with external professionals involved in corporate governance, such as auditors.
• Act as a point of contact and building good relationships with shareholders.
• Implementing processes or systems to help ensure good management of the organisation or compliance with legislation.

Board Support:

• Coordinate board meetings, prepare meeting agendas, attend and take minutes.
• Provide support in the preparation of board packs, resolutions, and related documentation.
• Attend board meetings in order to ensure that the legal requirements are fulfilled, and provide such information as are necessary.
• Convening and providing administration for annual general meetings (AGMs) correspondence.
• Provide legal and strategic advice during and outside of meetings.

Company Secretarial Duties:

• Manage the company's secretarial functions; including maintaining statutory registers, filing necessary returns, and ensuring all legal and regulatory requirements are met.
• Manage all administrative responsibilities in the Legal office.
• Organizing all legal documents in a confidential way
• Maintain accurate and up-to-date records of legal documents, contracts, and corporate records.
• Ensure proper documentation and safe storage of all legal and governance-related materials.

Legal Compliance:

• Stay updated on changes in corporate laws and regulations.
• Ensure the organization's compliance with all relevant legal requirements.
• File various documents/returns as required under the provisions of the Companies Law.
• Interpret laws, rulings, and regulations in legal documents.

Contracts and Agreements:

• Review, draft, and manage a variety of contracts, agreements, and legal documents.
• Provide legal advice on contractual matters.

Shareholder Relations:

• Facilitate communication with shareholders and handle matters related to share transactions, dividends, and shareholder meetings.

Legal Research and Collaborations:

• Conduct legal research on various matters, providing insights and recommendations to ensure the organization's legal and regulatory compliance.
• Collaborate with internal stakeholders, external legal counsel, and regulatory authorities to address legal and compliance issues.

Qualifications

• Bachelor's Degree in Law and a postgraduate degree in Corporate Law or Company Secretarial courses
• Minimum of 10 years of experience in corporate governance, legal compliance, and company secretarial functions.
• Associate/Fellow membership of a legal/secretarial body will be advantageous.
• In-depth knowledge of corporate and commercial law, with a focus on corporate governance and compliance.
• Excellent written and verbal communication skills. Ability to convey complex legal concepts to non-legal stakeholders.
• Exceptional organizational and multitasking abilities, with meticulous attention to detail.
• Strong analytical and problem-solving skills. Ability to analyze legal and governance issues and provide effective solutions.
• Familiarity with legal databases, document management systems, and Microsoft Office Suite.

Application Closing Date
10th December, 2023.