Head of Administration and Human Resources at ColdHubs Limited

ColdHubs Limited is a social enterprise that designs, installs, commissions, and operates 100% solar-powered walk-in cold rooms in marketplaces and farm clusters, for small-holder farmers, retailers, and wholesalers to store and preserve fresh fruits, vegetables, and other perishable food 24/7 and extend their shelf life from 2 days to 21 days. ColdHubs aims to eliminate the impact of food spoilage facing 470 million smallholder farmers globally, due to a lack of reliable and well-situated cold storage at key points, within the food supply chain.

Our solar-powered walk-in cold rooms branded as - ColdHubs; are specially designed to eliminate losses of fruits, vegetables, and other perishable food due to lack of reliable cold storage completely and increase the income of farmers and retailers because previous losses have been eliminated. ColdHubs has been installed in farms, horticultural produce aggregation centers, and outdoor food markets within the south and north regions of Nigeria.

We are recruiting to fill the position below:

Job Title: Head of Administration and Human Resources

Location: Imo
Employment Type: Full Time

Job Responsibilities

• The Head of Administrative and Human Resources (HAHR) is a C-Level Management Team member and will always report directly to the Chief Executive Officer (CEO) of ColdHubs Limited.

Responsibilities

• Responsible for the daily administration of the company.
• In charge of all confidential and non-confidential administrative fillings of the company.
• In charge of all confidential and non-confidential administrative records of the company.
• Create and lead effective, efficient, and robust systems, structure, and processes for the administrative management of the company.
• Ensures that all company activities follow the Standard Operating Policies (SOPs) and all other operational manuals.
• Reviews and presents copies of reviewed SOPs and manuals to management and staff for their input and approval.
• Compares staff weekly Workplan against previous week’s Workplan outlining achievements, non-achievements and presents a narrative to all staff.
• Organizes, creates Agenda, keeps minutes, writes reports and circulates reports of Mondays, weekly management/staff meetings.
• Conducts monthly/quarterly staff performance appraisals against staff job descriptions.
• Develops recruitment templates including job descriptions, roles and responsibilities, schedules, qualifications for all staff, Hub Operators, Hub Assistants, Drivers, and Driver Assistants.
• Regularly review and amend staff job description to avoid repetition of functions.
• Ensures appropriate filling of all staff records.
• Develops Terms of Reference (ToR) for engagement of all consultants, contractors, and service providers.
• Arranges interviews, recruitments and enforces disciplinary measures on consultants, contractors, and service providers.
• Issues queries to all erring staff.
• Oversees disciplinary actions of staff.
• Undertake missions to field locations to review administrative arrangements and make appropriate recommendations as required.
• Coordinate training and capacity-building activities of staff.
• Manage office supplies stock and place orders.
• Answer queries from employees and clients.
• Maintain a company calendar and schedule appointments.
• Distribute and store correspondence (e.g., letters, emails, and packages).
• Prepare reports and presentations with statistical data, as assigned.
• Arrange travel and accommodation.
• Organize and schedule in-house and external events.

Qualifications

• Education: University Degree in Secretarial Administration, Public Administration, Business Administration, Political Science, Library Science, or related social sciences or humanities field.
• Job experience: 10 - 15 years solid, practical, and working knowledge in administration and human resources management.
• Languages: Excellent knowledge of English and another local language.
• Strong research and analytical skills.
• Excellent verbal and written communication skills.
• Attention to Detail.
• Excellent organizational skills, as performance monitoring will be done every quarter.
• Excellent computer skills.

Skills:

• 10 - 15 years solid, practical, and working knowledge in administration and human resources management.
• Manages all administrative tasks.
• Reports / works directly with the Chief Executive Officer (CEO), ColdHubs Limited.
• Permanent office position.
• Extremely focused, on top-of-the-matter always.
• Extremely detailed, with good thought process in administration, management, and use of office support software.
• Excellent written and verbal communication skills.
• Self-motivated and trustworthy.
• Resumes daily at the ColdHubs Limited Headquarters - Owerri, Imo State, Nigeria.

Application Closing Date
31st October, 2023.

Method of Application
Interested and qualified candidates should send a one-page Letter of Motivation and a very detailed CV to: vacancies@coldhubs.com using the Job Title as the subject of the mail.