Executive Assistant at Total Secure Nigeria Limited

At Total Secure Nigeria we are very confident that we will become your preferred choice for security and defence products throughout Nigeria. Through our partnership with our sister company is the UK we feel we are in the perfect position to provide a definitive services to our clients.

We are recruiting to fill the position below:

Job Title: Executive Assistant

Location: Wuse Zone, Abuja (FCT)
Employment Type: Full-time

Job Description

• As an Executive Assistant to the Managing Director, you would be required to provide high-level administrative support to the company's executive and ensure the smooth operation of their daily activities.
• Your role will be crucial in maintaining effective communication and organization within the executive team and the broader organization.

Key Responsibilities

• Calendar Management: Schedule meetings, appointments, and manage executive calendars efficiently.
• Communication: Act as a primary point of contact for internal and external stakeholders, handling correspondence and inquiries.
• Travel Coordination: Arrange travel plans, including flights, accommodations, and itineraries for executives.
• Documentation: Prepare reports, presentations, and documents, ensuring accuracy and confidentiality.
• Meeting Support: Attend meetings, take minutes, and follow up on action items.
• Expense Management: Monitor and reconcile expense reports for executives.
• Project Assistance: Assist with special projects, research, and data analysis as needed.
• Confidentiality: Maintain strict confidentiality of sensitive information and company data.
• Office Management: Oversee the organization and maintenance of the executive office.

Qualifications and Skills

• Bachelor's Degree in Business Administration, Management, Secretarial Studies and relevant field. Candidates with a relevant Master Degree is an additional plus.
• 5 - 10 years work experience.
• Proven experience as an executive assistant or in a similar role.
• Exceptional organizational and time management skills.
• Strong communication and interpersonal abilities.
• Proficiency in office software (e.g., MS Office, Google Suite).
• Discretion and the ability to handle confidential information with sensitivity.
• Detail-oriented and capable of multitasking in a fast-paced environment.
• Adaptability and the ability to work independently.
• Excellent problem-solving skills.
• Knowledge of the company's industry and operations is a plus.

Additional Information:

• This role may require occasional overtime and flexibility in working hours to accommodate executive needs.
• Occasional travel may be required.
• The Executive Assistant reports directly to the Managing Director and collaborates closely with other members of the executive team.

Application Closing Date
29th September, 2023.

How to Apply
Interested and qualified candidates should submit their Resume and a Cover Letter detailing your relevant experience to: humancapital@totalsecureng.com using the Job Title as the subject of the mail.