Office Management Assistant at U.S. Embassy

The U.S. Mission to Nigeria comprises of the Embassy in Abuja, FCT, and the Consulate General in Lagos. U.S. Consulate General Lagos is the Mission’s representative to the Nigerian people in the southern region.

We are recruiting to fill the position below:

Job Title: Office Management Assistant - U.S. Citizen Eligible Family Members (USEFMs)

Announcement Number: Abuja-2023-073
Location: Abuja
Work Schedule: Full-time - 40 hours per week
Hiring Agency: Embassy Abuja
Series / Grade: FP - 0120 8

Overview

• Hiring Path: Open to the public
• Who May Apply/Clarification From the Agency: For USEFM - FP is 08.  Actual FP salary determined by Washington D.C
  • U.S. Citizen Eligible Family Members (USEFMs) - All Agencies
• Security Clearance Required:Top Secret Clearance
• Appointment Type: Temporary
• Appointment Type Details: Definite not to Exceed (5 years)

Summary

• The work schedule for this position is: Full Time (40 hours per week.
• Start date: Candidate must be able to begin working within a reasonable period of time (6 weeks) of receipt of agency authorization and/or clearances/certifications or their candidacy may end.
• Supervisory Position: No
• Relocation Expenses Reimbursed: No
• Travel Required: Not Required

Duties

• The incumbent performs clerical and administrative duties as the Office Management Assistant (OMA) for the Regional Security Office (RSO) pertaining to a multitude of RSO administrative items, both classified and unclassified. 
• The incumbent will need to work independently and possess strong communication skills as the incumbent will be in contact with many diverse individuals on a daily basis.
• Incumbent will require unescorted access to the Control Access Area (CAA) and a Secret security clearance for most posts, although a Top Secret clearance may be required in certain instances where Post requires it.

Qualifications and Evaluations
Education Requirements:

• Completion of High School is required.

Experience:

• Two (2) years of Secretarial/ office support staff clerical experience only,  performing duties such as: filing, scanning, scheduling appointments/meetings, maintaining calendars, ordering office supplies, making travel arrangements, and receiving telephone calls is required.

Evaluations:

• This may be tested. Please specify your level of proficiency in the language listed.

Language:

• Fluency in speaking/reading/writing English is required.

Equal Employment Opportunity (EEO):  

• The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:

• All applicants under consideration will be required to pass medical and security certifications.

Other Information:

• For the current COVID-19 Requirements please visit the following link.

Hiring Preference Selection Process:

• Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. 
• Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

Hiring Preference Order:

• AEFM / USEFM who is a preference-eligible U.S. Veteran*
• AEFM / USEFM
• FS on LWOP and CS with reemployment rights **

* Important

• Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification. 
• A "certification" is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant.
• The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service.  Acceptable documentation must be submitted in order for the preference to be given.
• ** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.
• For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.

Marketing Statement:

• We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Remuneration

• USD36,195 Annually.

Agency Benefits:

• Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Abuja, Nigeria may receive a compensation package that may include health, separation, and other benefits.
• For EFMs, benefits should be discussed with the Human Resources Office.
• The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Application Closing Date
20th July, 2023.

How to Apply
Interested and qualified candidates should:
Click here to apply online

Important Information

• All candidates must be able to obtain and hold a Top Secret clearance. 
• To apply for this position click the "APPLY TO THIS VACANCY" button at the top of the page.
• Click on the "Submit Application" button to complete your application process.
• For more information on how to apply visit the Mission internet site.

Required Documents
In order to qualify based on education, you MUST submit the requested diploma and / or transcripts as verification of educational requirement by the closing date of this announcement. If you fail to provide requested information, or the information you submit is insufficient to verify your eligibility, you will not be considered for this position.

All Applicants:

• Residency and/or Work  Permit
• High School Diploma

Eligible Family Member Applicants:

• Copy of Sponsor's Order/Assignment Notification (or equivalent)
• DD-214 - Member Copy 4, Letter from Veterans' Affairs, or other supporting documentation (if application)
• SF-50 (if applicable) 

Next Steps:

• Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.
• For further information - the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.
• Thank you for your application and your interest in working at the U.S. Mission in Abuja, Nigeria.