Executive Assistant at HRbreakoutRoom

HRbreakoutRoom, a human resource recruiting and consulting firm, is recruiting suitable candidates to fill the position below:

Job Title: Executive Assistant

Location: Lekki Phase I, Lagos
Industry: Event Management

Job Description

• The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf.
• Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.

Responsibilities

• Calendar management for executives
• Aid executive in preparing for meetings
• Responding to emails and document requests on behalf of executives
• Draft slides, meeting notes and documents for executives
• Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf
• Liaise with vendors, exhibitors, and stakeholders during the event planning process to ensure everything is in order.
• Assist in booking venues, entertainers, photographers, and schedule speakers.
• Conduct final inspections on the day of the event to ensure everything adheres to the client’s standards.
• Maintaining comprehensive and accurate records and Performing minor accounting duties
• Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary
• Answering phone calls in a polite and professional manner
• Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters
• Identify customers’ needs and recommend new topics.

Qualifications

• Bachelor's Degree or equivalent with 2 - 5 years work experience.
• Proficient in Microsoft Office suite
• Experience in managing multiple priorities, administrative coordination, and logistics
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills
• Strong written and verbal communication skills
• Outstanding vendor management skills.

Salary
N150,000 - N250,000 monthly.

Application Closing Date
7th December, 2021.

Method of Application
Interested and qualified candidates should send their CV to: [email protected] using the Job Title as the subject of the email.