The African Union (AU) is a continental body consisting of the 55 member states that make up the countries of the African Continent. It was officially launched in 2002 as a successor to the Organisation of African Unity (OAU, 1963-1999). We are an Integrated, Prosperous and Peaceful Africa, driven by its own citizens and representing a dynamic force in the global arena.
We are recruiting to fill the position below:
Job Title: Secretary - ACHPR
Requisition ID: 850 Location: Banjul, Gambia
Organization: African Union Commission - AUC
Reports to: Senior Administration and Human Resources Officer
AU Organ: African Commission on Human and Peoples’ Rights
Job Grade: GSA4
Contract Type: Regular
Purpose of Job
Provides secretarial and clerical support services for the operations of Human Resources unit in line with approved annual work plan for the Unit.
Main Functions
Implements secretarial activities as scheduled and agreed.
Assists in the follow up on logistical arrangements, activity implementation and provision of updates.
Liaises effectively with internal and external stakeholders.
Follows up meeting decisions and correspondence outcomes and ensures their implementation.
Prepares routine office communication and assists in compiling data and information for reporting purposes.
Assists in the creation, improvement and maintenance of record and retrieval systems.
Follows up on provision and maintenance of office facilities and materials.
Specific Responsibilities
Types and proof reads documents, reports, correspondences, messages, queries, etc as may be required by assigned supervisors
Drafts responses to routine correspondences for the signature of the supervisors
Receives guests / visitors / staff and provides them with basic information on relevant issues and procedures
Maintains a proper filing and recording system for all incoming and outgoing correspondences and documents
Answers and screens telephone calls / E-mail messages and ensures follow up with supervisors and partners
Keeps an up to date diary of appointments for supervisors and other senior staff of the division
Keeps equipment in use in good condition and reports on defects for maintenance and other necessary action
Provides day to day routine administrative support to various work units of the assigned Units
Ensures the reception area is properly arranged, clean and tidy all the time
Performs any other relevant duties as may be directed or required.
Academic Requirements and Relevant Experience
Must hold Bachelor’s Degree in Administrative Services, Office Management, Secretarial and related studies from an accredited University with two (2) years of relevant secretarial experience in a Government, public sector or international organization, or
Diploma in Administrative Services, Office management, Secretariat and related studies from an accredited University with 3 (Three) years of relevant secretarial experience in a Government, Public sector or International organization.
Typing Speed: 50 words per minute.
Required Skills:
Good computer skills, including excellent word processing, proficiency with e-mail and internet applications experience in using programmes such as MS Word, Excel and PowerPoint
Sound planning and organisational skills
Good interpersonal skills
Strong communication ability both orally and in writing
Proficiency in one of the AU official working languages (French or English) and fluency in another AU language(s) is an added advantage.
Leadership Competencies:
Flexibility
Risk Awareness and Compliance.
Core Competencies:
Teamwork and Collaboration
Accountability awareness and Compliance
Learning Orientation
Communication skills.
Functional Competencies:
Troubleshooting
Job Knowledge Sharing
Task Focused
Continuous Improvement Awareness.
Enure of Appointment:
The appointment will be made on a regular term contract for a period of three (3) years, of which the first twelve months shall be considered as a probationary period. Thereafter, the contract will be for a period of two years renewable, subject to satisfactory performance and deliverables.
Remuneration
Indicative basic salary of US$ 12,834.00 (GSA5 Step1) per annum plus other related entitlements e.g. Post adjustment (46% of basic salary), Housing allowance US$ 16,813.44 (per annum), and education allowance (100% of tuition and other education-related expenses for every eligible dependent up to a maximum of US$ 10,000.00 per child per annum), for internationally recruited staff and a maximum of $3,300 per child per annum for locally recruited staff.