Senior Special Assistant at Mojec International Limited

MOJEC is a Power Company that generates, transmits and distributes electricity.

We are recruiting to fill the position below:

Job Title: Senior Special Assistant

Location: Lagos
Employment Type: Full-time

Job Summary

• As the Senior Special Assistant to the GMD/CEO, you will provide support to the Group Managing Director/CEO, spearheading and following up on various subsidiaries that report to her, while managing the GMD/CEO day-to-day workflow, filtering and prioritizing various projects and activities, which includes scheduling, Business Development, researching, preparing materials and presentation for meetings, and participating in a wide range of special projects where and when applicable.
• The Senior Special Assistant to the Group Managing Director will manage, coordinate, research, write proposals, take lead on meetings and perform various business duties across the various businesses while providing an extensive level of support to the GMD, which will enable the Group Managing Director to work more efficiently and effectively towards reaching the organization’s goals.

Responsibilities

• Conserves the GMD/CEO time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
• Responsible for the timely preparation and presentation of materials for strategic briefs, documentation preparation and proposals for both external and internal meetings involving the GMD/CEO.
• Ability to use and deploy project management skills and principles in the monitoring, managing of activities across the group
• Assist in the prioritization of tasks, activities and issues requiring the GMD/CEO attention to ensure they are acted upon in a timely manner and assist in following up on requests made by the GMD/CEO.
• Must have extremely strong organizational, time planning skills and able to coordinate and monitor activities of multiple teams and department for execution of projects and deliverables
• Employ the use of research tools to further the execution of GMD/CEO’s tasks.
• Must have the ability to lead, organize and manage multiple moving parts simultaneously while keeping an eye on deadlines.
• Attending meetings with the GMD/ CEO when and where necessary and representing him by attending meetings in the GMD/CEO absence when and where necessary.
• Works with Business Development, Communications, Administrative, Project, and other teams to prepare the GMD/CEO for external meetings, presentations and events, and ensures timely follow up of all action items.
• Take notes, record observations and gather contact information of meeting/event as it relates to the GMD/CEO.
• Prepares briefing memos and relevant updates for the GMD/CEO on outstanding projects, identifies issues, develops contingencies and suggests remedies.
• Assists with or manages special projects which may include PR, securing high profile speaking engagements, weekly, monthly, quarterly and annual reports, or specific personnel and organizational development initiatives.
• Provides regular operating status reports to the GMD/CEO as needed, assisting the GMD/CEO during operational reviews through follow up on assigned performance tasks and deadlines.
• Prepares reports by collecting and analyzing information.
• Supports the CEO in dealing with confidential or sensitive personnel or other organizational matters and work with the GMD/CEO to foster a success-oriented, positive, high integrity organizational culture.
• Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
• Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
• Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
• Contributes to team efforts by accomplishing related results as needed.
• Any other duties as assigned by the Group Managing Director

Qualifications and Requirements

• B.Sc in any Social Science or its equivalent.
• Member of any Management Professional body
• Minimum of 6 years’ working experience as an as Executive Assistant, Senior Special Assistant or similar roles.
• Excellent use of Microsoft packages Power point , word, excel and MS Projects.
• Ability to use various technology apps, tools to improve performance.

Application Closing Date
12th August, 2021.

Method of Application
Interested and qualified candidates should send their updated CV to: [email protected] using the Job Title as the subject of the email.